2010 BCA Board Meetings
Location: 2 Broad St., 4th Floor Conference Room, 6:30pm
January
January 26, 2010
Present: S Corso, R Hathaway, M Kahn, A Lardieri, A Marucci, E Michalski, M Murdoch, M Napolitano, R Rockwell, Councilman R Ruane, M Terenzio
Absent: C Heller, K Hochman, G Holway, T Kane, N Mitola
Also Present: S Harrison, S Koperweis, D Sarcone
The BCA Board business meeting was called to order at 6:37 pm with a quorum. The meeting was located at 622 Bloomfield Avenue.
M Terenzio welcomed all and stated the Agenda item Harvest Fest would be discussed first.
Harvest Fest
S Koperweis noted that the BHC (Bloomfield Harvest Fest Committee) will strive for upgrades in 2010.
Scott Harrison of This Is It! Productions also noted the cost factors, specifically security and clean-up, which was previously covered by the Township. Sponsorships were down primarily due to the shortened opportunity to reach out to Businesses. Parking and Overnight Security was a success; this was the first year the vendors with trailers were permitted to remain on location by Essex County and the Township of Bloomfield. S Harrison further detailed the upgrades including the following elements:
Smaller Event
Theater as an Evening Add-on Event
Shuttle Service
‘Taste of’ for the local eateries
Expose for Businesses
College Involvement
Extension to include Friday evening
S Harrison advised that 2010 will continue the transition of the event with vendor changes and an increased food element. S Harrison also stated there will be a month-long promotion with a kick-off celebration followed by distribution of coupon booklets will create the necessary buzz for this year’s event.
S Koperweis confirmed that the budget cutbacks resulted from no Township funding and lack of sponsors; the 2009 Harvest Fest was brought in with less money, however the BCA is not the funding source.
Comments:
A Lardieri stated tables should offer promotional items at such an event.
M Terenzio advised the BHC would be working on receiving a proposal.
R Ruane noted that the focus should remain as attracting people to the Center.
M Terenzio confirmed S Koperweis is pursuing 501 filing status.
S Harrison advised the perception will change with the new elements.
S Koperweis thanked Scott Harrison and the BCA Board for a successful 2009 event.
Minutes (attachment):
November 24, 2009 Minutes were reviewed, with one comment: Al Lardieri was cited to attend the next scheduled BPA meeting, originally set for January 19, 2010. The meeting was postponed and the new date was January 26, 2010, which presented a conflict with the BCA meeting schedule. Therefore, Al Lardieri was unable to attend the January BPA meeting.
1st motion for approval by M Kahn
2nd motion for approval by E Michalski
Abstained: None
Approved: All
Financial Report (update):
M Kahn advised the Board that he met briefly with Doreen Sarcone to learn the process. He further stated that the final statement was under Rich Bzdek’s watch, and therefore would be requesting Rich to sign-off on the December reconciliation. M Kahn noted that all administrative processes reviewed were in order; he deferred any questions to Doreen.
Comments:
S Koperweis confirmed receipt of the 2010 Rent Donation from Armanti Financial, which is a direct credit to the continued dedication of Bill Colgan.
D Sarcone advised that 3 matters needed to be reviewed by the Board to provide clarification on administrative procedures.
The checking account is with Investors Savings Bank, which requires an update for all signors; there should be a minimum of three signors, which are typically filled by the Officers of the Board.
The internal control for double signature requirements needs to be set.
The debit card transaction maximum needs to be set.
M Terenzio requested motions to address these items:
First motion was made by the Board confirming three signors to the checking account as follows: Marion Terenzio, President; Michael Kahn, Vice-President; Mary Murdoch, Secretary.
1st motion for approval by E Michalski
2nd motion for approval by A Lardieri
All approved
Second motion was made by the Board stating any check issued in excess of $2000.00 and is not contract-based will require second signatures in order to provide for internal controls and administrative oversight.
1st motion for approval by M Kahn
2nd motion for approval by M Napolitano
All approved
Third motion was made by the Board confirming use of the Debit Card will allow for daily transactions under $600.00.
1st motion for approval by M Kahn
2nd motion for approval by A Lardieri
All approved
D Sarcone confirmed that there is no cash access via the ATM machine.
Parking Authority Report:
D Sarcone noted that Karan Hochman was not available for the meeting.
A Lardieri was unable to attend the January BPA meeting as it was moved from the originally scheduled date (1/19) to tonight (1/26), which conflicted with the January BCA Board Meeting.
Councilman Ruane advised that the Business Advisory met, where it was stated that the lawsuit filed against the Township by Anthony Ellenbogen is preventing any further activity on Block 228; the developers are ready to move forward as soon as they receive word to do so.
Redevelopment:
M Terenzio requested an update be given to the Board from S Koperweis.
S Koperweis advised the Township held a press conference on Wednesday, January 7th, 2010, which included the Redevelopment Team. The Township requested the BCA to participate. The discussion points were well received and the Mayor thanked Stuart for speaking; Stuart’s enthusiasm sparked excitement in the Mayor for the future of Bloomfield Center.
M Terenzio noted a letter should be issued to Fred Carr with the BCAs strategic plan, including the budget and the methods, by which the BCA will be reaching out to its constituents.
S Koperweis stated the Star Ledger quoted Anthony Ellenbogen; will it be followed-up with an editorial? The BCA Project Staff will continue to monitor the newspapers and other media for comments on this subject.
Comments:
M Napolitano asked what will be next after the Lawsuit.
M Terenzio noted we will follow-up on December conversation; the BCA will continue to do projects; today we will provide guidance to the next steps.
R Ruane confirmed the Council will support this movement forward.
S Koperweis advised the Township has allocated CDBG funds ($650,000) for a spring project in 6-points; there is also $450,000 invested in the design plans that were necessary for the TIGER grant application.
M Terenzio stated the BCA will host meetings and forums to reach out to the community; S Koperweis noted it is just a matter of confirming a date and time with the Township based on the results from the TIGER grant.
A Lardieri noted that he spent one hour walking the Center and talking to the business people. Al asked what they wanted; the response was they were ‘happy’ to know someone is interested enough to ask. Al noted the Board should begin to walk the SID to talk one-on-one with the business owners, as well as to invite them to serve on the Board or Committees.
A Lardieri also advised it would be good to host a seminar; he can offer the space.
M Terenzio stated Bloomfield College has the space, and could be a resource as well for speakers, etc.
M Terenzio asked if this should be scheduled between now and next meeting; assigning block captains. D Sarcone would supply the maps.
M Terenzio noted Bloomfield College would sponsor seminars to share expertise on business and marketing issues. The College is also looking to offer free college through community employers.
A Lardieri addressed parking as a core issue; noting employees can offer incentives, such as paying for permits via payroll deductions and not parking at meters.
R Rockwell noted parking that is pre-paid through payroll can be pre-tax deductions.
President’s Report:
M Terenzio advised there will be a February Board Meeting, which will break out into the committees as follows:
FINANCE: Michael Kahn, Chair
Greg Holway
Tim Kane
MARKETING: Al Lardieri, Chair
Cary Heller
Nicole Mitola
Mary Murdoch
Mike Napolitano
BUSINESS/GOVT: Ed Michalski, Chair
Steve Corso
Anthony Marucci
Rich Rockwell
EXECUTIVE: Marion Terenzio, Chair & President
Rick Hathaway, Vice President
Mary Murdoch, Secretary
Michael Kahn, Treasurer
Stuart Koperweis, ex officio
M Terenzio noted that Stuart would be a panelist on February 10, 2010 in Philadelphia at a seminar discussing Downtown issues. Stuart will also be meeting with Bloomfield College Finance Director and the Architect to discuss the plans for Broad & Franklin Sts.
Executive Director’s Report:
S Koperweis advised that the BCA Budget Hearing was scheduled before the Mayor and Council on Monday, February 1, 2010 at 7:30 p.m.
New Business
D Sarcone noted that the Township has formed a Census Committee (CCC), which is scheduled to meet on Wednesday, January 27, 2010. Doreen has been asked to serve on the committee as both a resident and a representative of the BCA. Anyone who is interested in serving can contact Doreen or Louise Palagano.
M Terenzio stated the next meeting will split into committees to identify the ongoing actions for each of the committees.
D Sarcone advised the next BCA Board meeting is scheduled for Tues, February 23rd, 2010.
A motion was made to adjourn the meeting at 8:18 pm.
1st motion for approval by M Napolitano
2nd motion for approval by R Hathaway
All approved.
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February
February 23, 2010
Present: R Hathaway, C Heller, A Lardieri, A Marucci, E Michalski, R Rockwell, M Terenzio
Absent: S Corso, K Hochman, G Holway, M Kahn, T Kane, N Mitola, M Murdoch, M Napolitano, Councilman R Ruane
Also Present: S Koperweis, D Sarcone
The BCA Board began discussion at 6:42 pm without a quorum. The meeting was located at 622 Bloomfield Avenue.
M Terenzio welcomed all and advised that the BCA meetings are to follow Robert’s Rules of Order; without a quorum, the BCA Board will have a roundtable discussion.
Minutes (attachment):
January 26, 2009 Minutes were tabled to be voted on during next BCA Board Meeting.
Financial Report (attachment):
M Kahn was unable to attend due to a family emergency; however, he met with Doreen before leaving Bloomfield and signed-off on the P+L and Balance Sheet.
Open Forum:
M Terenzio: We need a more active Board; Stuart and Doreen do the work we set for them and they are doing a fine job; however I believe it is more of a concern about us (the Board). The image of BCA has improved; the President of the College has learned first hand of the value this organization brings/can bring to the Township.
A Marucci: The BCA has become stagnant due to the redevelopment.
R Hathaway: We are spinning our wheels until there is redevelopment.
S Koperweis: Redevelopment will happen; there are things forthcoming.
A Marucci: As a long-standing BCA Member, the BCA has done a lot.
M Terenzio: Ok, then where do we put our energy, setting aside redevelopment?
A Marucci: Advertising
A Lardieri: Create a ‘Bloomfield Shop Local’ with posters listing the participating stores and use a stamp card to have drawings for prizes.
R Hathaway: Take out a full-page ad
S Koperweis: Township-wide guide, with BCA/SID pull-out and ads. Directory funds will return 10% to the Township, which can be allocated to Harvest Fest.
A Lardieri: I like it!
R Rockwell: Good Idea; we need web access.
A Lardieri: E-blast; buy a list.
E Michalski: Third house of information; re-start stakeholder meetings.
M Terenzio: Become a clearing house with or without the TIGER grant.
S Koperweis: The award will be announced within 30 days.
C Heller: With the hole-in-the-ground, we are chasing fool’s gold. All of the money is going out (FCD, planner, subcommittee) and the parking lot is not fundable; there is an unsigned redevelopment agreement between developer ‘A’ and developer ‘B’.
M Terenzio: What do you suggest?
C Heller: Start a process; the BPA is not maintaining the lots and lights are out, people are given false hope – next week, next year, it’s happening. Reality = it’s not coming.
E Michalski: The BCA would present the reality.
C Heller: It shouldn’t come from the BCA; every other town has a gadfly. The townspeople do not come out; the redevelopment can happen with Avalon Bay – 220 units across from the train station, etc.
M Terenzio: What do you want to know? Gather information. Agree with C Heller & E Michalski; love what A Lardieri is doing; continue with Stuart and Doreen’s efforts on the promotions and events.
S Koperweis: We must get information out; offer the expertise. However if BCA is the gadfly could have retribution. Political election is coming in November. Things will get worse between now and June; now is not the time.
M Terenzio: What do we do in 3 months?
S Koperweis: Have a Town Hall Meeting?
E Michalski: Why not?
R Hathaway: Bad timing.
S Koperweis: Could be the great news story; we will create talk and an open forum; bring Bloomfield into the 21st century.
C Heller: There needs to be a planted seed to ensure the township officials are dotting the I’s and crossing the T’s: This is a transient downtown.
S Koperweis: The next meeting on 3/23 can be a Revitalization meeting; we will invite the key players; Marion will be the moderator.
M Terenzio: I am excited to be the spokesperson for the BCA.
A Lardieri: This will energize the Board.
M Terenzio: Let’s talk about the structure of the 3/23 meeting; who’s at the podium? Mayor/Council, BPA, Developers, County Executive, DOT/NJTA, NJ Transit. Media coverage will be through channel 35, NJN, Star Ledger, Bloomfield Life, Independent Press, Schools, Chamber of Commerce?
M Terenzio: We will email this discussion amongst the Board to confirm the list and approach. Questions will come on cards. We could post via advertising and press releases: DON’T WANT TO MISS – BCA Town Hall Meeting on Bloomfield Center Revitalization. 6:30 will be a meet & greet; 7 pm the forum will begin.
M Terenzio: Next Steps are for the President to email the Board to alert them about the 3/23 meeting; and confirm everyone is in agreement. All hands must be on deck. A press release will be issued stating we are “looking for answers”. We will: invite guest speakers, notify constituents and civic groups, list questions, confirm venue, prepare refreshments, invite past board members.
C Heller: Requested that Stuart look into the reduction of value in the SID due to properties being torn down and removed.
E Michalski: Requested that Stuart check with the Township to confirm there are no conflicts before an announcement is made.
A Lardieri: BCA Board should meet in the morning the week before to confirm these details and review information/plan.
M Terenzio: Wednesday, 3/17, 8 a.m., 622 Bloomfield Avenue.
A Lardieri: Who will design ad?
S Koperweis: Doreen will work on that after we confirm the details.
E Michalski: I propose we communicate via email to proof all information.
M Terenzio: Agreed.
The discussion concluded at 7:57 p.m.
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March
March 17, 2010
Present: R Hathaway, C Heller, M Kahn, A Lardieri, R Rockwell, Councilman R Ruane, M Terenzio
Absent: S Corso, K Hochman, G Holway, T Kane, A Marucci, E Michalski, N Mitola, M Murdoch, M Napolitano, R Ruane
Also Present: S Koperweis, D Sarcone
The BCA Board business meeting was called to order at 8:18 am with a quorum. The meeting was located at 622 Bloomfield Avenue.
M Terenzio thanked all for attending and stated she had made an Executive Decision to change the 3/23 BCA Board meeting from a forum to a discussion. The BCA can use this as a chance to partner with the Township to bring us up to date on the Redevelopment, preserve our reputation and express how we are in the same position as our constituents.
Redevelopment:
S Koperweis advised that he has issued an invite to the key players involved in the Redevelopment sub-committee. The following individuals will attend:
Mayor Raymond McCarthy
Councilman Robert Ruane – Third Ward
Glenn Dominick, Director - Community Development
Ken De Roberts – Financial Advisor to the committee
NOTE: Fred Carr, Township Administrator will not be attending due to a prior commitment.
Discussion:
C Heller noted that the BCA should ask about the negations between the BPA and Block 228 developers
S Koperweis advised this is not public knowledge due to legal negotiations.
M Terenzio noted we will be on the ‘hot seat’ and we only have one strike. Goal= we are a key player; therefore we must be in-the-know.
S Koperweis advised the Township did not receive the TIGER grant, however, $650,000 has been allocated for 6-points renovations. $1.4 million is needed for the proposed project on the south-island at Glenwood/Washington.
M Terenzio stated the BCA will host meetings and forums to reach out to the community; S Koperweis noted it is just a matter of confirming a date and time with the Township.
A Lardieri noted the BCA should address the BPA funding.
M Terenzio asked if the forum should be open or in a Question/Answer format.
M Kahn stated we should not be scripted, but should have bullet points to follow.
M Kahn stated there needs to be a timetable. There needs to be a light to indicate there is an end to the tunnel.
A Lardieri stated there are no shopping options in the downtown; if things are smooth and then become not smooth, we have a duty to ask why shovel-ready projects are not ready.
R Rockwell noted it’s important to see small milestones.
M Terenzio agreed that we need to express the sense of urgency; a need for a timeline.
R Rockwell added we need to ask what is needed from us so we can help.
M Terenzio noted we have to establish a BCA role.
C Heller advised there are projects that are ready to go. There are negotiations and the desire to have parking first; this does not have to happen in that order.
M Terenzio asked what shovel-ready- means; these spaces need to be identified. We cannot accept lip service and we do not want the BCA to accept the role as such.
C Heller stated that the hype draws people; we must follow up and get timelines defined.
M Terenzio noted we must speak on behalf of the constituents and ask why.
M Kahn stated we must express we will speak to the constituents with or without the information.
M Terenzio added we have to acknowledge the receipt of taxpayer funding; they want an actionable board; the April meeting will redefine the Board’s commitments.
C Heller confirmed there is desperation; the townspeople need to step forward.
M Terenzio advised she will serve as a moderator.
D Sarcone advised that it is important to understand the community make-up to address C Heller’s point about townspeople coming forward. One common denominator for all property owners is property taxes, which is overwhelmingly spent on the school district. If a resident is limited to address only one issue of the many that may be of concern, most often the citizen will default to the Board of Education. As much as it may be a desire to see a better downtown, and therefore a healthier economy for the town, it is assumed that the business/commercial property owners will tend to those matters.
M Terenzio summarized there will be an advanced agenda, a welcome and brief to the Mayor and speakers stating the need to establish a timeline.
S Koperweis noted the BCA will need to continue to be the springboard to ask “How does the BCA jumpstart the process to show something is happening?”
M Terenzio added we will need to state that we are unhappy with the relationship.
The discussion concluded at 9:16 a.m. It was confirmed that the 03/23 BCA Board Meeting would be held at 622 Bloomfield Avenue, 2nd Floor at 6:30 p.m.
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March 23, 2010
Present: M Kahn, A Lardieri, A Marucci, E Michalski, M Napolitano, R Rockwell, Councilman R Ruane, M Terenzio
Absent: S Corso, R Hathaway, C Heller, T Kane, N Mitola, M Murdoch
Also Present: Ken DeRoberts, Glenn Dominick, K Hochman, S Koperweis, Mayor McCarthy, Councilman Ruane, D Sarcone
The BCA Board business meeting was called to order at 6:44 pm with a quorum. The meeting was located at 622 Bloomfield Avenue. It was noted that Greg Holway of BMW of Bloomfield has issued his resignation.
M Terenzio welcomed all and introduced Mayor McCarthy.
Mayor McCarthy acknowledged the additional speakers on behalf of the Township of Bloomfield Redevelopment Sub-committee: Ken DeRoberts and Glenn Dominick, as well as Councilman Robert Ruane, representing the Third Ward, which includes Bloomfield Center’s shopping district.
M Terenzio noted the agenda would be re-ordered to address the Redevelopment discussion first. M Terenzio advised the speakers of the following goals of the BCA:
Jump start a redevelopment on any of several properties
Inform constituents of process and progress
Identify the best way to work on behalf of the Township
Hear your summary and provide questions as they have been asked of us
G Dominick stated there has been a better relationship with the BCA through Stuart Koperweis. The 8-month suspension of any progress has been caused by having to re-do the study, once the study was challenged. Because it encompassed the entire center as one plan for one location, it halted all activity, even outside of the property(s) in question. With this understanding, the Township of Bloomfield has requested a new study, which will be issued by blocks, therefore not limiting any other projects. The new study is in the final stages. The BPA is taking full title-ship of public lots on Block 228. The funding for the purchase of the Royal Lot can possibly be used for capital improvements. The TIGER Grant was declined, however 6-points Phase I is still going forward.
K DeRoberts confirmed that Ed Farmer is restructuring the application for the Fall of 2010 prior to application.
S Koperweis advised there was a quick turnaround given when notice was given for the 2009 deadline. Now that we have more time, we will be better prepared.
G Dominick noted that NJ Transit and Essex County Improvement Authority are being requested to join the efforts for the parking deck.
M Kahn asked how we share information with people who are frustrated and deserve to have updates, without divulging and possibly jeopardizing negotiations.
K DeRoberts advised that the progress and focus was going along swimmingly until the study was challenged.
G Dominick noted the studies are the foundation; with two block studies being focused on as priorities – Blocks 228 & 243. Glenn also noted that it was a turning point to have Haberman in negotiations with redevelopment initiatives.
Mayor McCarthy commended Glenn & Ken on bringing Haberman in as a partner.
M Terenzio asked if it is reasonable to establish a timeline.
G Dominick clarified that $950,000 was secured for restoration of the Historic Train Station. With the pending Block Studies, there could be a redevelopment agreement for Block 243 shortly after the study is completed, due to preliminary meetings with the property owner.
S Koperweis asked what would be the adoption time given pending settlements; Glenn advised if settlement does not go to court, typically, a 90-day period will lapse before the new study(s) take effect.
A Marucci stated this is not the original redevelopment; this is a new project.
S Koperweis confirmed that there are 2 formal submissions within Block 228; with active friendly negotiations being pursued with both parties. One has moved further and faster than the other.
K DeRoberts said all energy will be focused on negotiations, but noted eminent domain remains available via the BPA.
S Koperweis asked what the timeline would be if it followed that process; Glenn deferred to the BPA to speak to that matter.
K DeRoberts also noted that Block 228 was the furthest along in property preparations and planning, therefore that is where the town began with its revised study.
Mayor McCarthy further noted that all efforts are with the intention to avoid litigation.
G Dominick advised that Oakes Pond, although not in Bloomfield Center, was another Redevelopment Project within the Township, which is moving forward.
M Terenzio asked what the BCA Board can share.
Mayor McCarthy advised we can talk about Block 228; S Koperweis noted Block 228 remains a BPA question; the status of the deck and its financing; K DeRoberts noted that funding is being pursued with the least impact to the taxpayers; R Ruane stated that the BPA was bonded with $20 million and there is not enough money left to build a deck; S Koperweis added that land value/cost and cost to build the deck, both need to be calculated for this equation. K DeRoberts also noted the cost is down $20,000 due to materials costing less during this economy, final calculations on spaces will fluctuate with the economy, therefore projections cannot be made until we get closer to that time; A Lardieri asked how many spaces would be built; Mayor McCarthy confirmed 719 spaces are allocated for this deck; K DeRoberts further noted this was all in draft proposals, which need to be finalized; all is conceptual until presented and approved by the Township.
Mayor McCarthy stated that properties that are being pursued by the private developers have issued several options within the negotiations such as: an offer of 20% above appraised values; exchanged square footage; immediate land-swap; become a partner.
A Lardieri asked how we help keep a momentum going.
M Terenzio addressed 6-points capital improvements.
S Koperweis referred attendees to view the attached reconfiguration rendering; Mayor McCarthy noted this would be a similar capital improvement as Venner Park.
Cost/Funding Analysis:
$1.4 million = Cost
$760,000 = CDBG funding
$350,000 = Township allocation
$300,000 = BCA funding
M Terenzio asked if BCA votes, how fast this project will move forward; G Dominick noted it will go out to bid within 4-5 weeks; M Terenzio asked if we will have legal assistance; S Koperweis asked if this project requires a formal bid; G Dominick stated yes.
M Terenzio noted the BCA is languishing and continues to take SID Assessment Funds; we should be reaching out to the constituents. Which is best: door-to-door or stakeholder meetings? What do you see as the role for the BCA? G Dominick stated this would be a BCA Project, with the BCA taking the lead and getting credit. There is no doubt that this validates the existence of the BCA.
S Koperweis expressed concern about the number of empty storefronts.
G Dominick confirmed the Train RFQ needs to be issued; the BCA can take it and run with it; R Ruane stated the BCA took over the Harvest Fest realizing a cost savings – copy that initiative, apply it to these two capital improvements and they will be a guaranteed success, as was the transition of the Harvest Fest.
M Terenzio noted that Stuart’s role is recognized by the Board.
K Hochman advised that the BPA has been dealing with damages from the winter storms, i.e. meters down, lot damage, etc.
M Kahn asked that there be a communication guideline issued to ensure continuity, with target talking points. M Kahn asked that an email be issued identify what we are at liberty to say; and where we can point questions to for constituents – stay tuned, etc.
Councilman R Ruane advised he is the third-ward Council liaison; all questions should be issued through him.
G Dominick welcomed all to attend the meetings.
K DeRoberts noted the relationship with Stuart has strengthened the communication between the Township and the BCA.
(* see summary attachment)
M Terenzio advised that non-Board members may leave and the BCA Board will continue with pending business, specifically discussing funding $350,000 for the 6-points project.
A Lardieri stated this project would require $36,000 annual allocation over 10-year period, as a tax-free bond, which is guaranteed by the Township; will this change our funding source.
S Koperweis explained this is an apples-to-oranges comparison; if the re-assessment increases; the redevelopment increases; if the SID dissolves prior to the bond being paid, the governing body will have to discuss how to re-pay the bond.
Councilman R Ruane confirmed the Township is underwriting the bond.
M Terenzio stated it is time to put our money where our mouths are.
A Lardieri further noted that as an owner of a sales organization; it is important to recognize that 6-points is the face of the Center.
A motion was made by the Board to commit $350,000 to be paid over 10 years with an $36,000 annual allocation on the Budget. The BCA accepts the partnership with the Township of Bloomfield to oversee the 6-Points redevelopment project not to exceed $1.4 million. NOTE: This motion is subject to Attorney review.
1st motion for approval by A Lardieri
2nd motion for approval by M Kahn
All approved
Councilman R Ruane advised the BCA should issue a press release with a photo as soon as possible.
E Michalski stated the county should be requested to contribute as it is on Bloomfield Avenue – a County Corridor.
Councilman R Ruane confirmed he will submit a request to County Executive DiVincenzo and Freeholder Caputo.
M Terenzio advised the April meeting will have a discussion on Board participation.
M Terenzio thanked Doreen and Stuart for their work on the 2009 Annual Report.
Minutes (attachment):
January 26, 2010 Minutes were reviewed
1st motion for approval by M Kahn
2nd motion for approval by A Lardieri
Abstained: None
Approved: All
February 23, 2010 Minutes were reviewed
1st motion for approval by M Kahn
2nd motion for approval by A Lardieri
Abstained: M Napolitano
Approved: All
A motion was made to adjourn the meeting at 8:48 pm.
1st motion for approval by M Kahn
2nd motion for approval by A Lardieri
All approved.
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April
April 27, 2010
Present: R Hathaway, A Lardieri, R Rockwell, M Terenzio
Absent: S Corso, C Heller, M Kahn, T Kane, A Marucci, E Michalski, M Napolitano, T Kane, N Mitola, M Murdoch
Also Present: K Hochman, S Koperweis, Councilman Ruane, D Sarcone
The BCA Board business meeting was called to order at 6:42 pm.
M Terenzio welcomed the attendees.
Minutes (attachment)
March 17, 2010 Minutes were reviewed
March 23, 2010 Minutes were reviewed
BPA
K Hochman requested a schedule of the seasonal events.
DISCUSSION:
S Koperweis asked how the negotiations for Block 228 were coming along.
K Hochman stated they were moving along.
S Koperweis asked what the holdup was.
K Hochman stated most properties were in; one is not.
M Terenzio asked what the estimated time for moving forward.
K Hochman noted more information will become available when all negotiations are complete.
S Koperweis confirmed that the negotiations are in good faith; with the avoidance of eminent domain.
K Hochman stated that, to her understanding, these items were discussed in closed session therefore she is not at liberty to discuss.
R Ruane added that eminent domain authorization has been given to the BPA by the Township; are the negotiations nearing that step?
K Hochman advised that eminent domain is being avoided at all costs. If it were to be pursued, and go to court, it would be heard by the same judge; history cannot be denied.
M Terenzio confirmed this is inline with what was discussed with the Mayor on March 23rd. This is why we need to begin the 6-points project. Bloomfield College may start before planned, as funding may be secured sooner than expected.
President’s Report
M Terenzio addressed the attendees regarding Board involvement; numbers do not matter. We do need a commitment. I need to keep moving; the energy is there. We will go forward. What is the current meeting structure? The Committees may need to meet more and the Board may meet less.
A Lardieri stated the time of the meetings could be moved to the mornings.
D Sarcone noted that the Board has provided split feedback; some who are available during the daytimes are stating there are conflicts with family commitments – particularly children’s sporting activities. Some who are available in the evening are stating they are not in Bloomfield during the day as they work and are only available as a volunteer in the evenings.
M Terenzio recommended that the meetings be shortened and we create tasks for action.
A Lardieri stated there must be a commitment prior to the activity.
M Terenzio advised the next meeting will address commitment, recruitment and committee structure.
R Ruane noted that there is redevelopment beginning on Belleville Avenue, although this is not in the SID.
New Business
S Koperweis advised that the Township had installed the multi-recycling bins with advertising pre-set. The BCA was not given an opportunity to advertise as originally agreed.
M Terenzio stated the College may be acquiring a motion captured theater, which would be the only location in New Jersey. It would allow for multiple uses such as viewing; filmmaking, games and medical applications.
D Sarcone reviewed the attachment ‘Bloomfield Center News’ highlighting the Yoga expansion on Block 228, as well as the new businesses who have recently opened.
D Sarcone also provided an update of the Clean Team uniforms; T-shirts were given to attendees and samples of the polo shirt, all-weather jacket and caps were displayed.
Harvest Fest
S Koperweis advised that Harvest Fest has been slated for 09/25 & 09/26 – with new events and new elements. The contract is the same as last year, the fee has been reduced to $7,000.00
A motion was made by the Board to accept the contract with This Is It! Promotions. All elements of the contract remain the same as last year requiring a non-refundable up front payment of $7,000.00.
1st motion for approval by M Terenzio
2nd motion for approval by A Lardieri
All approved
S Koperweis advised the set-up of a 501c organization requires legal assistance.
R Ruane advised he would check with the Township to see if they would lend the attorney for this purpose.
Old Business
S Koperweis advised that the Redevelopment scheduled for 6-Points has pending RFQ’s; he will follow-up with Fred to discuss the agreement.
M Terenzio asked for clarification on what it means that the ‘BCA will take the lead’ on the train restoration project.
S Koperweis stated the Township has set aside $1.1 million for this project, however, the BCA will manage the restoration efforts in accordance with the redevelopment of the Center.
K Hochman noted that Maplewood offers a concierge service with drop off dry cleaners, shoe repair, concession stand, dinner pick-up service, etc. As this is a success, perhaps Bloomfield should use this as a template.
R Hathaway noted that the Lois would like to serve as a liaison to the BCA from the Chamber of Commerce; he will advise her of the next meeting scheduled.
A Lardieri noted we want to ensure that 6-points project does not drag out.
R Ruane confirmed the Township has made a commitment to this project and the funding has already been allocated.
A motion was made to adjourn the meeting at 7:32 pm.
D Sarcone advised the next meeting is scheduled for May 25, 2010
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May
May 25, 2010
Present: R Hathaway, C Heller, M Kahn, A Lardieri, A Marucci, E Michalski, M Murdoch, M Napolitano, R Rockwell, M Terenzio
Absent: S Corso, T Kane, N Mitola,
Also Present: S Koperweis, Councilman Ruane, D Sarcone, L Tirrell (SECC)
The BCA Board business meeting was called to order at 6:44 pm.
M Terenzio welcomed R Hathaway and guest attendee.
R Hathaway announced guest Louis Tirrell, Retail Vice President of the Suburban Essex Chamber of Commerce (SECC); Bloomfield is the heart of this multi-municipal Chamber. There is not a lot of retail in this Chamber; Lois is looking to the BCA to network for more retail to become members of the SECC.
M Terenzio noted this is an interesting time; we are re-inventing ourselves and our roles with Mayor and Council and Developers. We need to determine the next steps and follow-up with Town Hall since March 23, 2010 BCA Board Meeting with Mayor and Redevelopment Committee.
Minutes (attachment)
April 27, 2010 Minutes were reviewed.
1st motion for approval by A Lardieri
2nd motion for approval by M Kahn
All approved; none abstained
Finance
M Kahn advised he has been working with D Sarcone to keep him up-to-date on all activity. M Kahn and D Sarcone will be sitting with the auditor to learn the history on how best to clean up the transactions on QuickBooks.
COMMENTS:
C Heller – What is the financial status of Harvest Fest (HF)?
S Koperweis – 2009 HF yielded a $3900.00 loss, due to loss of sponsorship, short timeframe to organize, no financial support received by Town Hall.
C Heller – Our vote was predicated on not having a loss. How are we budgeting for this?
S Koperweis – 2009 HF is showing as a Marketing/Special Events expense, within Budget; 2010 HF should be self-sustaining with help on sponsorships from all.
M Terenzio – Are there any questions or comments on the Financial Report attachment?
C Heller – The rent donation for five months would total $8,000.00; however the expense report year-to-date reads $6,400.00 – Please provide rent reconciliation.
D Sarcone – I believe the January rent check was written in December, therefore it would not show on this year-to-date report; D Sarcone will confirm.
BPA
K Hochman was unable to attend.
Harvest Fest
S Koperweis advised the Board of the shooting that took place on Friday, May 7th, 2010 at the Stop & Shop Carnival. There were very different elements to the event including location (a shopping mall parking lot), attractions (only rides and food), target audience (teens) and hours (shooting occurred after 9pm; Harvest Fest ends at 7pm). The HF Committee met with Town Hall officials on Tuesday, May 11th, 2010 and discussed the concerns now facing the Township during outdoor events:
Public Safety
Increased Security
Location options
The Township does not want to send the wrong message; however, everyone is up in arms given this occurrence. If increased security is an issue and the funding is not there to meet policing requirements then maybe we should look into third party vendors.
COMMENTS:
Councilman Ruane – Harvest Fest should go on! The citizens must be allowed to walk the street. This was an unfortunate incident with thugs; Bloomfield Police Department (BPD) is not to cower. Invite me to the next meeting; there will be a different tone. Harvest Fest failing was turned to a success as a private entity thanks to BCA – Town Hall must recognize and support this effort.
M Terenzio – Thank you Councilman! Next steps?
S Koperweis – We will bring This Is It (TII) to apply for the permit, begin negotiations with DPW (Sanitation) and BPD (Security). Councilman – you will be invited.
R Rockwell – I live around the corner from the carnival; no one wants this again. More community involvement is needed for the HF – to remove the elements that attract groups such as carnival rides and wrestling.
Councilman Ruane – Timeframe for the HF is daylight hours; the shooting happened at 9:30 p.m.; the individuals came dressed to be identified and had three prior fights – they came to this event with a purpose. I must be invited to meetings. This issue is also impacting decisions on July 4th celebration as well.
M Terenzio – HF will continue; Councilman’s comments are well taken; the committee will continue looking for these changes to transition the event as we had initially envisioned.
M Kahn – When is the request for the permit due?
S Koperweis – The permit is due within three weeks.
M Terenzio – I am handing the duties over to the committee.
S Koperweis – The committee will follow-up with Councilman Ruane regarding the Township Attorney availability to apply for 501C3 status.
Councilman Ruane – Do we have an attorney on the Board?
D Sarcone – No, not at this time.
M Napolitano – The FFRC is going through the SECC for referrals to attorneys who are willing to work on such projects at a nominal rate.
C Heller – We voted to save the HF last year; did it benefit the SID?
M Terenzio – Let’s not have this conversation now; it should be handed over to the committee. Based on the whole; what are the components of the HF and do they fit the needs of the SID?
M Napolitano – We should take a lesson from the shooting; the layout was a significant factor. The HF should stay and should NOT be disenfranchised. I was at the HF each year and I agree that 2009 HF was well-organized and a success.
R Rockwell – The HF needs to include local businesses and less vendors.
A Lardieri – The HF should have a ‘Taste of the Town’.
Councilman Ruane – We cannot allow ourselves to be scared to walk through the streets. Enhance the community; you have a vision – go with it. I cannot say enough about your accomplishments with the 2009 HF.
M Kahn – When will TII put together a presentation? The event is 4 months away.
S Koperweis – By June, this should be put to bed.
M Terenzio – The SID will benefit whether the event is located directly in the SID or on the perimeters.
S Koperweis – The HF will soon expand.
R Hathaway/A Marucci – The HF previously crossed and included Bloomfield Avenue.
M Terenzio to Lois Tirrell – Does the SECC have a presence at the HF?
L Tirrell – Not consistently
M Terenzio – We need to include more of our own groups in the community; schedule Scott for the June Board Meeting.
S Koperweis – In summary, the HF Committee will coordinate the Budget, Elements, Access, Location, 501 Application, Sponsorships.
C Heller – Vehicular traffic flow on Bloomfield Avenue impacts pedestrian activity; I am on board with the HF, but planning for the future.
M Terenzio – We need to take baby steps; we are getting there.
M Kahn – The BCA should dedicate a morning to knock on doors and fan out to cover the SID.
M Terenzio – Agreed, we are here to serve the SID members.
President’s Report
M Terenzio addressed the need to establish next steps. In summary, the BCA Board met with Town Hall Redevelopment Committee members on March 23rd, 2010. An RFP went out for the 6-points project; Stuart will follow-up with Glenn Dominick. The Township also assigned us as the coordinators of the Train Station Renovation project.
C Heller – Will we see the copies of the RFP; will they include bump-outs and island renovation?
M Terenzio noted Stuart provide this to Board in March.
C Heller – Will left turns be incorporated into this project; there are shortcuts to nowhere? We must have left turns; we as the SID should step in.
S Koperweis – At the last meeting, we distributed the plans.
M Terenzio – What is stopping the project – lawsuit? We need to know this to serve our constituents. It is now May – what is going on? What position do we take?
A Lardieri – 6-points is critical as a gateway and especially if the other private projects are held up.
R Rockwell – Complete Streets could be used as a cornerstone for such projects; there are grants available.
C Heller – Was a traffic study done?
S Koperweis – Yes.
C Heller – This is contrary to any other downtown: the BCA must be involved.
S Koperweis – We have been involved.
C Heller – Did this Board approve the plans?
S Koperweis – Yes.
M Terenzio – We need to do one more push; remember the conversations when Russ served as BCA President – Where do we do due diligence; where do we not?
E Michalski – We need to put a Town Hall Meeting on the agenda.
R Hathaway – We are in limbo.
M Terenzio – A couple of months from now, we will pick-up. On March 23rd we voted yes to accept the responsibility of the two projects. Did everything that was promised get done?
M Terenzio – 3-4 people consistently attending meetings is not easy; this is the first time we have a full complement. Skeleton crew is very hard.
C Heller – Facts are as follows: Lawsuit stops the redevelopment; election stops the redevelopment. The Redevelopment Plan can be redone; it can happen with political will. September is a good time to have a Town Hall Meeting given the pending election in November.
Discussion Followed.
M Terenzio – I heard that we were assigned the project management of two public redevelopment plans.
M Kahn – These projects were shovel-ready.
E Michalski – We cannot go anywhere without questions, to which we do not have the answers.
M Napolitano – C Heller’s comments are astute; there is leverage with the election. It would be a debacle to answer what we cannot control.
E Michalski – We need to create a forum for these questions.
A Lardieri – We need to meet with the Mayor.
M Terenzio – I will check. Timelines are to be created for the following: 6-points, train, Harvest Fest, Redevelopment.
M Terenzio – Committee structures are to be based on these four focus points. Stuart, Doreen and Marion will facilitate. Chairs are Al Lardieri, Michael Kahn, Ed Michalski.
C Heller – Is the college moving forward with their project?
M Terenzio – Developers are coming in to incorporate retail, residential, parking. The President is scheduled to talk to the BPA about having a parking garage on campus.
C Heller – addressed the streetlights on Farrand, Ward and Washington that need new bulbs.
M Terenzio requested a motion to create three committees to support this discussion.
1st motion for approval by M Kahn
2nd motion for approval by M Napolitano
All approved; none abstained
New Business
None
Old Business
None
A motion was made to adjourn the meeting at 8:08 p.m.
1st motion for approval by C Heller
2nd motion for approval by R Hathaway
All approved; none abstained
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June
June Cancelled
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July
July 14, 2010
Present: R Hathaway, C Heller, M Kahn, A Marucci, R Rockwell, M Terenzio
Absent: S Corso, T Kane, A Lardieri, E Michalski, N Mitola, M Murdoch, M Napolitano
Also Present: S Koperweis, Councilman Ruane, D Sarcone
The BCA Board business meeting was called to order at 7:45 am at Symbeo Health, 549 Bloomfield Avenue.
M Terenzio welcomed all attendees to Symbeo Health – a new addition to the Bloomfield Center Alliance business district.
Minutes (attachment)
May 25, 2010 Minutes were reviewed.
1st motion for approval by A Marucci
2nd motion for approval by C Heller
All approved; none abstained
BPA
K Hochman was unable to attend.
Harvest Fest
S Koperweis advised the Board there is no permit required to host an event such as the Harvest Fest. In lieu of a permit, a request is to be made via the Mayor and Council; S Koperweis attended the 06/28/2010 Town Council meeting to issue this request. The Council’s concern was the location of the rides; it has been requested to for the rides to be removed from the Green. The following was also addressed:
Security: there will be no additional manpower, however there will be a 10% increase in cost.
Sanitation: DPW has been asked to post the Harvest Fest; the BHC is preparing to hire an outside vendor as in 2009 in the case DPW does not choose to work this event.
Councilman Ruane – Harvest Fest should go on! If it isn’t broke; don’t fix it. There will be less traffic impact by leaving the rides on the Green and off the street
M Terenzio – stated that she would like tot see the event transition with Bloomfield College in 2011 and align with Homecoming. A Marucci – agrees that Bloomfield College should be a key component; perhaps if each event shifts, they can be scheduled together.
S Koperweis – we need sponsorships; letters are available for the Board to solicit sponsors on behalf of the BHC. He asked Councilman Ruane – is it possible for the Township for some financial sponsorship? Councilman Ruane will bring to the Council
M Terenzio – will we do a ‘Taste of the Town’? Conversation on the issue…BHC is working with Orange Squirrel; however we will only do it if they take the lead.
S Koperweis – wine/beer would need to be fenced off and requires a 1-day consumption license.
M Terenzio – are we pursuing the 501c3? S Koperweis – yes, Mike Napolitano is providing names to assist…M Terenzio – we need to jump on this
Finance
M Kahn met with Kathy Clayton three weeks ago with Doreen. 2009 Audit Review is scheduled for 7/28 & 7/29. 2010 is going well; there are checks and balances, controls and oversight measures in place. M Kahn approves the current process and suggests an upgrade to QuickBooks Pro2010.
President’s Report
M Terenzio asked Doreen to provide a Marketing update regarding events; Doreen noted the following:
Cruise Nights is on schedule, though we have had a few rain cancellation. An arrangement has been made with the police and performers, that a cancellation made prior to 2:00 pm will require no payments.
Farmers Market has just begun with the 18-week schedule. There continues to be vendor retention issues because of the other nearby markets; particularly Montclair which is on Saturday mornings.
Midday Music has been resurrected after a year hiatus. We have nine weeks confirmed as a Summer Concert Series; we may continue with a nine week Fall Concert Series if the weather accommodates and the budget is available.
Flags/Banners have been combined, so that we can hang patriotic banners, with less replacement cost and the SID can be lined with banners throughout the district for a longer timeframe to cover Memorial, Independence, Labor, Election & Veterans Days.
DISCUSSION FOLLOWED:
M Terenzio – During a previous discussion, it was recommended to open a concierge service; how do we make these wonderful ideas happen?
S Koperweis – we need to approach vendors to have an operator – food/cleaners for the eastbound waiting area. C Heller – Maplewood has this service and it is very successful
D Sarcone – Bloomfield Center has three cleaners; one has onsite cleaning, two are offsite. C Heller – How many take the train? We need that number. Is weekend service working?
M Terenzio – Yes, but it requires a switch – it is not midtown direct on the weekends. The switch takes two minutes. However, Secaucus is so much easier; abundant parking, frequent schedule, one stop in and out of NYC
C Heller – we have been waiting since 2003 for this; we need it now!
M Terenzio – What is the role of the BCA and of the Council in pursuing this concern?
Councilman Ruane – we are all on the same page.
C Heller – I beg to differ. Montclair stopped the process due to the whistle ordinance, which expired for no weekend whistles. In 1995, no one wanted to rent in South Orange; the train comes, the people come; S Orange has been booming since 2000 after the transit village was created. NJ Transit is losing money – that is the reason for the limitation.
Councilman Ruane – We have been screaming for more service.
Redevelopment
M Terenzio confirmed 6-points bid came back above budget at $1.8 million. With approximately $900,000 over, we need direction. Do we go privately to the vendor to ask what can be done and what will be sacrificed to stay within budget?
Councilman Ruane – how did you get to $1.6 million?
S Koperweis – 3/23 BCA Board Meeting with Township
A Marucci – there are many factors: Timing & Contractors will define if the estimate is high. Summer will yield higher bids, because they are already in jobs. Winter will yield lower bids, because they will be looking to schedule jobs.
M Terenzio – I would like to ask the Board to give Stuart permission to approach the contractor and have a Board Member join them.
C Heller – What role do we play in this process; this is a Township Bid? S Koperweis – We were made a partner in the 3/23 Meeting to manage the project after the bid was awarded. M Kahn – Question to C.Ruane: These bids are reality, we are not, what might the politics be? Should the bid wait until off season? Councilman Ruane – Why would the BCA accept the Township’s help with $350,000 investment, without partnering on the process? A Marucci – We should informally talk to the Township professionals; the numbers are too far apart. C Heller – All three bidders are within 10% of each other; that tells us that the proposal was off.
M Terenzio – requested a motion be made to have Stuart & Anthony review the bids and empower Stuart & Anthony to investigate the best approach. Stuart & Anthony will make the recommendation(s) to the Board.
1st motion for approval by M Kahn
2nd motion for approval by C Heller
All approved; none abstained
C Heller – this plan has a lot of aesthetics for nearly $2.5 million; there are no left turns and such functional changes. After Anthony reviews, if there is going to be a delay, then we should revisit and incorporate more functional alterations to traffic patterns.
M Terenzio – Utilities will be combined with aesthetics
M Kahn – we do not want to have to undo anything due to traffic pattern changes; that would be money wasted.
C Heller – look out the window at the county paving project; one lane works. This is the time to plan the context of the future for blocks 255, 227, 228 and into 6-points.
S Koperweis – 2008 plan by Newworks has a 10-year outlook; the intention was to either use TIGER grant to implement entire plan, or phase into each level of the plan with such projects as 6-points through CDBG and other funding sources.
M Terenzio – trying to not have an August BCA Board meeting, but Redevelopment developments will drive what we need to do. There are 5 private projects going on:
Bloomfield College
Mandelbaum (Annie Sez)
Mandelbaum (Washington Street)
Block 228
Blocks 225/227
Do we hold a public forum and invite all 5 developers as speakers? Attendees will be BCA constituents & Bloomfield residents. We would not invite the town to speak. We will ask of the developers: What do you need from us; what do you see as a feasible timeline? Let the people decide; go to council with their choices.
S Koperweis (to M Kahn) – As a Board Member, do you know what the plans for Block 228/225/227 are? We need to come to a consensus and report back to the Township.
Councilman Ruane – Tax abatements have been offered; not much more of an incentive than that; November elections drive some of the answers to your questions.
M Terenzio – What do you propose we do between now and November?
Councilman Ruane – The BCA should send a representative each week to the Council meetings.
C Heller – If we offer a forum, many of the developers will not attend given the climate. The speakers should be Glenn Dominick, Mayor McCarthy, Joe Baumann, Redevelopment Committee Representative.
M Terenzio – As is apparent by this conversation, we are woefully undereducated.
S Koperweis – In March we wanted to do this. The attorneys for the BPA and the Redevelopment Committee are being paid by those entities; they will only say so much and default to a confidentiality clause.
C Heller – The Township is holding up the 225/227 project.
M Terenzio announced that the meeting must end as she has a hard stop due to a prior commitment. Marion thanked Axel of Symbeo Health for hosting the BCA Meeting.
A motion was made to adjourn the meeting at 9:16 a.m.
1st motion for approval by M Kahn
2nd motion for approval by R Rockwell
All approved; none abstained
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August
August Cancelled
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September
September Cancelled
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October
October 26, 2010
Present: R Hathaway, M Kahn, A Lardieri, A Marucci, E Michalski, M Murdoch
Absent: S Corso, C Heller, T Kane, N Mitola, M Napolitano, R Rockwell, M Terenzio
Also Present: S Koperweis, D Sarcone
The BCA Board meeting was called to order at 6:13 pm at 622 Bloomfield Avenue.
M Kahn welcomed all stating that he could not fill Marion’s shoes, but will attempt to handle matters as she would.
Minutes (attachment)
July 14, 2010 Minutes were reviewed.
1st motion by A Marucci; 2nd motion by R Hathaway - All approved
Finance
M Kahn presented the Treasurer’s Report. S Koperweis confirmed the 4Q2010 check was forthcoming. M Kahn advised all on target compared to 2009 YTD.
1st motion by R Hathaway; 2nd motion by A Marucci - All approved
M Kahn noted that the 2009 Audit was complete and copies were distributed to attendees. After having met with Kathy Clayton, the auditor from SGA, concerns regarding controls have been addressed and the processes in place are in order and in accordance with all requirements.
BPA
K Hochman was unable to attend, however she requested via email that the BCA Board address Holiday Meter Bagging. S Koperweis advised there are two schools of thought regarding this matter. Although it is nice to offer to the patrons of the Business District, it is a concern when employees within the Business District abuse the ‘free’ parking opportunity, therefore preventing shoppers from coming into Bloomfield Center.
S Koperweis noted this brings on a larger scale item, as discussed during the BCA Marketing Committee meeting this month. Bloomfield Center is singled out with meters; there are other business areas within Bloomfield, which do not have any meters. There should be an emphasis on equal measures throughout the Township, such as 2 hour turnover, or meters throughout or elimination of such in center.
D Sarcone provided two scenarios highlighting the disparity of meter placement and enforcement in the Township. There are two diners in Bloomfield – State Street Grill (in the SID with meters) and Nevada Diner (out of the SID without meters). There is a business owner who now owns two businesses in town – Anthony’s Cheesecake (in the SID with meters) and LunchBox Deli (out of the SID without meters). Anthony has confirmed that people who are coming to Anthony’s Cheesecake for a cup of coffee in the morning face a $30 ticket for running in and out, but do not have to do so at his other establishment.
A Lardieri stated he is okay with meters on the Avenue, but not behind the buildings and along the side streets for employees and attendees to business functions. For example, he hosts seminars, which are scheduled with breaks at increments based on when the meters will need to be paid – this is not a way to encourage business development in the Center.
R Hathaway and M Murdoch agreed and confirmed this has been addressed for 25 years, through the Chamber of Commerce as well. The 2-hour meter feeding must be enforced.
E Michalski agreed that the 2-hour enforcement for Holiday Bagging was critical and must clearly be stated on the bags. D Sarcone confirmed this notation was implemented a few years ago, per the recommendation by the BCA Board, and has been strictly enforced for the past few Holiday seasons.
S Koperweis confirmed that a letter will be sent to the BPA from the BCA Board in support of the Holiday Meter Bagging, with strict 2-hour enforcement. The Marketing Committee will continue to address the long term parking matters facing the Bloomfield Center businesses.
M Kahn asked if parking decals were available to residents who commuted via train? E Michalski confirmed they were.
Harvest Fest
S Koperweis advised the Board the final report is not yet available as we are waiting on final numbers from some of the vendors. Based on preliminary calculations, it seems that the BCA is off about $4,000.00.
COMMENTS:
M Kahn – were sponsorship packets sent out? I only know what is happening because I attend meetings. E Michalski – Larger sponsors should receive personal phone calls.
S Koperweis – We needed help pursuing sponsors; Doreen & I were the only ones soliciting this year - it must come from all ends. Several emails were sent for Board assistance from both Marion and Stuart. M Kahn noted the 2011 Harvest Fest came off without a hitch – smoother than in the past, it was very comfortable.
R Hathaway – Agreed, it went very well.
A Lardieri – Plans for 2011 are to increase sponsorships, bring more restaurants on board, add the 50/50 back for income, consider alcohol as an element via a beer/wine garden. S Koperweis – All in all, the event accomplished the task of bringing 60,000 attendees to the Center over the course of two days, with an out-of-pocket expense of $4,000.00, and a budget of $43,000. This event can become a moneymaker if we do not have to wait until mid-year to receive approval.
A Lardieri – How do we get people excited about this; D Sarcone will be posting pictures/videos on the website and the marketing committee can design a ‘kit’ to share with potential sponsors. E Michalski – This request should go to the Council by February and move quickly on pursuing sponsors.
Marketing Committee
S Koperweis referred the Board to an attachment of the Marketing Committee Meeting Notes. A Lardieri, as chair, noted that the focus is creating a Destination Campaign. M Kahn agreed that focus is key, and there are signs of life popping up with new businesses arriving more regularly: Anthony’s Cheesecake, Juk Gajee, Citizens Nation (coming soon), Cigar Shop (coming soon) are a few.
2011 DRAFT Budget Review
S Koperweis presented the DRAFT 2011 Budget for discussion. Prior to the review, S Koperweis took a moment to share the tremendous loss that Bloomfield, as a community, as well as the BCA specifically has suffered, as Barbara Lawton has passed away. In expressing his condolences, Stuart recognized Barbara’s professional efforts through her commitment to the entire Township and all of its many organizations. As a personal friend, Stuart asked for a moment of silence in Barbara’s memory.
Barbara Lawton worked closely with the BCA, on behalf of her company, the Funding Group, based in Montclair. Barbara will be missed by many.
A Lardieri asked if the BCA Budget will be impacted by tax appeals. S Koperweis advised that there should be no impact, as some taxes have gone up, and some have gone down. However, as the new budget is passed that will increase taxes and the base of the SID, as a percentage of the whole, will then go up. Per the Township Tax Assessor, we are estimating it to yield an approximate increase of $11,000.00. This is the norm, given typical municipal budget increases.
S Koperweis referred the Board to Footnote 2 under income and marketing. This footnote allocates $20,000.00 to the Destination Campaign. Stuart has met with JGSC Group, which is recognized nationwide with 60 years of experience in creating destinations such as Times Square.
M Kahn asked if new grants are available; S Koperweis stated no. He further clarified that the TIGER grant is on a larger scale and is typically not pursued by an organization, rather by a Municipality.
A Lardieri noted that the insurance line item is down. E Michalski asked how that was done. S Koperweis and D Sarcone confirmed this resulted from requesting several quotes in an attempt to be removed from third party underwriting.
S Koperweis highlighted the increase in Operations/Clean Team supplies. This resulted from the purchase of uniforms, which will create an identity with our presence. It will depreciate over as a 3-5 year investment.
S Koperweis also referred to the increase in Marketing/Year Long Holiday due to the purchase of Patriotic Banners. The Banners now line the entire District, which further identifies the SID, and presents a clean and unified look throughout. He further added that the 2010-2011 Holiday decorations will now include an illuminated fountain over the Venner Park Fountain. This has been budgeted across a 2 year payment plan.
In reviewing the DRAFT, S Koperweis noted a correction will be made to Capital Programs, Grants. The Proposed 2011 amount should read $20,000 not $10,000.
E Michalski asked if CDBG was pursued in 2010. S Koperweis advised this is not listed as a line item as in the past. Due to the Projects that will be phased in via the TIGER Grant Plans, CDBG money is used to fund these, such as 6-points. S Koperweis stated it will be key for the BCA to reach the 2011 Grants/Sponsors goal; and that we must be creative in looking for partners for funding sources.
A Lardieri asked for a status of 6-points. A Marucci advised that Bloomfield Avenue is a County road, and therefore, the Township is looking to partner with the County for funding.
S Koperweis asked the Board to further review the DRAFT version of the 2011 Budget Proposal, email questions to him and there should be an email issued by Marion requesting the Board to vote via email within the next two weeks.
E Michalski made a recommendation as he noted was made for six years, to create a line item for healthcare to be offered to the BCA employees. This would require employee contributions towards premiums as determined by the Board.
D Sarcone noted that the Board would be required to address certain issues prior to offering a benefits package. The first order of business is to define who would be eligible for such a package (i.e. full time, management employees, etc.) and these categories would need to be fully defined. Once the definitions are in place, it is important to understand the state guidelines, which require group insurance (defined as two or more enrollees) to receive 75% participation from the total number of eligible employees. If we were to assume there are 2 full time employees, then both must participate. Participation is defined as either enrolling, or waiving with proof of other insurance (private, assisted public, veterans, etc.). Given the number of total BCA employees, the Board may need to consider alternatives.
S Koperweis advised the Board of the NJBIA (New Jersey Business & Industry Association) and membership may allow insurance enrollment through their group. A Lardieri will review and provide details to Doreen.
A motion was made to adjourn the meeting at 6:56 p.m.
1st motion by A Lardieri; 2nd motion by E Michalski - All approved
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November
November 23, 2010
Present: C Heller, M Kahn, T Kane, A Lardieri, M Murdoch, R Rockwell, M Terenzio
Absent: S Corso, R Hathaway, A Marucci, E Michalski, N Mitola, M Napolitano
Also Present: S Koperweis, D Sarcone
The meeting was called to order at 6:39 pm at 622 Bloomfield Avenue.
M Terenzio welcomed all. She stated that the new meeting schedule is in effect, with Committees to begin scheduling their separate meetings and report back to the full board in January. There will be no December Board meeting to allow for the committees to meet. Marion also wanted to than Michael Kahn for running the October meeting beautifully, in her absence.
Minutes (attachment)
October 26, 2010 Minutes were reviewed.
1st motion by M Kahn; 2nd motion by A Lardieri; All approved
Finance
M Kahn presented the Treasurer’s Report. D Sarcone advised the only expenses during the course of the November were payroll and a final Farmer’s Market Police invoice.
President’s Report
M Terenzio opened the meeting for discussion regarding the move to committee structure.
A Lardieri asked the board members what the would want Bloomfield Center to be, in terms of identity, branding and theme?
S Koperweis noted he received an estimate by JGSC Group for this work as requested by the Marketing committee, in the amount of $53,000. The goal is to work that down to $34,000.
M Kahn noted Hawthorne followed this process to create a transit village.
S Koperweis advised that Harvest Fest has been discussed with the Mayor and needs to be confirmed in February as a scheduled event, which can be used to define the Center.
S Koperweis noted per conversations with the Marketing committee the impact inconsistent Parking regulations within the Township are having on the Center. For example there are locations outside the Center that are retail but do not have parking meters. A Lardieri advised he will submit the BPA report to Stuart.
C Heller addressed the basis of the BPA has become a revenue source, whereas the initial mission was creating turnover.
A Lardieri noted there is a $110,000 difference in revenue over the course of 10 months.
C Heller asked what we are marketing.
S Koperweis stated we need to identify where we are and where we are going; currently Bloomfield Center ie. - specialty items and discounts.
C Heller stated he has three buildings in Montclair filled; he tries to refer retail to Bloomfield Center, but there is no interest.
A Lardieri advised we have to look at the good things: Anthony’s Cheesecake is doing well; and we have the Orange Squirrel and BMW, access of the GSP. Al also noted he does not have any vacancies in his building.
M Terenzio stated all Committees are to meet prior to the next Board Meeting on 01/25/2011 and provide full reports.
M Terenzio also advised Board Development will be the focus of the Executive Committee; with an emphasis to recruit business owners over residents.
C Heller advised that several property owners are not pursuing leases, such as K Mandelbaum, Haberman, Blocks 225 & 228.
S Koperweis advised the vacancy rate is 28%; how should this be defined; what space needs to be filled.
C Heller asked if we have a database; D Sarcone confirmed that we maintain a Vacancy List, which is available on www.BloomfieldCenter.com noting properties for rent and for sale, with as many details as we can obtain from the property owner.
C Heller asked when the BMW Grand Opening is; D Sarcone advised it is scheduled for 12/2 at 4pm. S Koperweis stated that this is a Chamber event, not BCA. C Heller added that BMW does not perceive themselves to be a part of the Center; how about a display near the diner. S Koperweis said that’s a great idea. C Heller asked if BMW is considered a ratable for the County; perhaps they could close down Bloomfield Avenue to promote their presence. S Koperweis noted this is a great idea and will pursue for the spring. A Lardieri asked what can be done in these two weeks. M Terenzio stated we will ask.
M Terenzio advised that Board Development is key; outreach will be made to existing Board to re-confirm the commitment to the new Board.
2011 Budget
S Koperweis advised there will be a reading on 01/18/2011.
Harvest Fest
S Koperweis advised the Board there is a total loss of $14,500, including 2009 and 2010. The 2011 Plan will include a change in vendors and the return of 50/50, plus other options. A full report will be made in February.
COMMENTS/ DISCUSSION:
Will we incorporate a ‘Taste of ‘? Status f 501c3? What are options as we continue to loose money; where is the end?
S Koperweis noted all of these items have been and need to be further discussed by the Marketing committee. As for a Taste of, there is not enough time nor personnel this year.
Regarding the loss this year was because we did not have an approval until late spring.
M Terenzio – the Marketing Committee will recommend a resolution that makes sense. I’d like to give it one more shot. We cannot lose sight that this event brings 40,000 people into the Center.
C Heller – A resolution should be made regarding a cut-off time.
M Terenzio – quotes will be forthcoming from attorneys for 501c3 process.
2011 Board Calendar
M Terenzio confirmed the first meeting of the year will be a full Board Meeting scheduled for 01/25/2011; February will be used for committee meetings; then a full Board Meeting again scheduled for 03/22/2011.
C Heller asked for the status of the BPA Parking Deck on Block 228.
M Terenzio asked for a new BPA liaison. D Sarcone noted there is an approval process that the BPA instituted a few years ago requiring a pool of 3 candidates to be submitted to the Commissioners for review.
M Terenzio asked if she should draft a letter addressing our role and the need to be effective. S Koperweis suggested it would be best addressed by meeting with the Mayor.
C Heller addressed the specifications for a real estate analysis to support a $30 million project. The BCA should be diligent about learning more of these requirements.
A motion was made by Tim Kane to issue a letter to the Mayor and Council requesting a change to the BCA Liaison role to become a Commissioner role withfull voting privileges.
1st motion by A Lardieri; 2nd motion by M Kahn - All approved
BPA
K Hochman was unable to attend; no issues were provided to be discussed.
A motion was made to move the meeting into Executive Session at 7:40 p.m.
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