2007 BCA Board Meetings
Location: 2 Broad St., 4th Floor Conference Room, 6:30pm
January
January 23, 2007
Present: Bill Colgan, Rick Hathaway, Tim Johnson, Tim Kane, Paul Mantell, Anthony Marucci, Ed Michalski, Russ Moserowitz, Mary Murdoch, Bryan Oos, Councilwoman Pat Ritchings, Steve Spychaj
Absent: Rich Bzdek, Karan Hochman
Also Present: Stuart Koperweis, Doreen Sarcone
President’s Report:
Bill Colgan called the meeting to order at 6:37 p.m.
Minutes:
November 28 Minutes were reviewed.
1st motion for approval by Tim Kane
2nd motion for approval by Tim Johnson
All approved.
Executive Report:
- Stuart Koperweis reviewed the 2006 Financial Summary advising that the BCA Staff is working with the Township to reconcile outstanding funding. 2 checks were pending issuance to the BCA to satisfy the discrepancy.
Samuel Klein Audit will soon be underway and the BCA Project Staff has been working on a bookkeeping overhaul.
- Stuart Koperweis confirmed the BCA has filed two CDBG applications – one for signage and one for streetscape
- Stuart Koperweis advised the DOT Transit Grant for Broad Street is nearing completion. PSE&G has installed the light poles. There were wiring issues that were identified by PSE&G, which were being addressed with PMK and the Township Engineering Dept. PMK will be providing documentation on any monies that remain from this grant, which will be used for the resetting of pavers within the block for this project.
- Stuart Koperweis presented the 2007 vehicles for communication to the stakeholders (i.e. Street Beat, Shopping Guide, Bloomfield Buzz, BCA Newsletter), which will quantify improvements to date.
- Councilwoman Pat Ritchings advised that NJ Transit has scheduled both Bloomfield and Watsessing Train Stations for renovation in late Spring 2007.
- Stuart Koperweis and Doreen Sarcone provided the location options for the 2007 Farmer’s Market. The BCA Project Staff will be reviewing the locations and provide more detail to the Board at the 02/27/2007 BCA Board Meeting. Suggested locations included:
State Street & Venner Park
The Green
Lackawanna Parking Lot
Lackawanna Plaza w/NJ Transit & Haberman
Liberty St
- Stuart Koperweis reviewed the 2007 Events schedule. The participation level of the events was discussed, and the BCA Project Staff will provide recommendations on altering the current list of events to facilitate more participation by the stakeholders and merchants.
Redevelopment:
Bryan Oos provided an update stating that FC will continue with the negotiations with both the Township of Bloomfield to revise the Redevelopment Plan, and with the property owners for potential purchases of the properties within the Redevelopment Zone.
BCA in 2007:
Beautification in the Center:
Sovereign Bank and other corner properties
Landscaping including raised flower beds, rock gardens, water fountain
Planter Maintenance
Aluminum Lamp Posts with missing plates and garbage.
Review the ordinance for cleaning and maintenance
Form a sub-committee for street cleaning
Enforcement under Coding and Health Concerns
List of Ordinances made available as an educational vehicle for the merchants and stakeholders prior to warnings being issued.
Street Beat to be used as notices for these communications.
Parking Authority:
Bill Colgan advised that he may need to step down as the BCA liaison to the Parking Authority. After a discussion regarding candidates, it was agreed that Bill would recommend the BPA Board to consider Russ Moserowitz as the BCA liaison.
New Business:
Bill Colgan presented a resume submitted by Marion Terenzio, the Vice President for Academic Affairs in Bloomfield College.
1st motion for approval by Tim Kane
2nd motion for approval by Ed Michalski
All approved.
A letter will be issued to Marion confirming acceptance as a BCA Board Member.
Bill Colgan stated the contract with S3X, LLC has been pending and a proposal was provided by Stuart to be reviewed by the Board.
The BCA Board met in closed session at 8:25 p.m. to discuss the contract proposal.
Meeting adjourned at 8:58 p.m.
All approved.
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February
February 27, 2007
Present: Rich Bzdek, Rick Hathaway, Tim Johnson, Tim Kane, Paul Mantell, Anthony Marucci, Russ Moserowitz, Mary Murdoch, Councilwoman Pat Ritchings, Steve Spychaj,
Absent: Ed Michalski. Bryan Oos, Bill Colgan
Also Present: Stuart Koperweis, Karan Hochman
President’s Report:
Russ Moserowitz called the meeting to order at 6:37 p.m.
Minutes:
January 23, 2007 Minutes were reviewed.
1st motion for approval by Tim Johnson
2nd motion for approval by Steve Spychaj
All approved.
Parking Authority Report:
For courtesy, the Parking Authority report was moved to the beginning of the meeting.
Executive Director, Karan Hochman addressed the Board regarding meter increases in the Center. The BPA is considering other areas in the BCA for increases of $.25 for twenty minutes instead of thirty minutes. These areas include Municipal Plaza, Glenwood and Washington Street. Feedback from surveys sent by the BPA is mixed, with the BPA awaiting more responses.
There was discussion about public relations being handled better. The BCA wants everyone to remember that we are business-friendly and the rate increase is to create quicker turnover of parking spots, thereby creating more shoppers. BCA will write a letter of support for the rate increase to the BPA.
A final version of the Parking Master Plan is due in March. It was suggested that hopefully the BCA and Council can have input before the final adoption.
The environmental work on Farrand Street lot is completed.
Now that FCD is out of the Parking equation the BPA is looking for alternatives, and is considering the Conger Street Lot to possibly deck.
Redevelopment:
Councilwoman Ritchings, in reference to the Parking deck and the redevelopment, gave an overview of where the Township is regarding the redevelopment plan. The Township hired a new firm to do valuations of property in the plan area and to provide an assessment of how to move things along via an organic and small-scale approach. The firm is set to meet with the BPA to review the parking situation.
Executive Report:
Stuart Koperweis reviewed the 2006 Financial Summary. Samuel Klein will soon be starting the audit and an engagement letter has been sent. The BCA Staff has been working on overhauling the record keeping system, so this year’s audit should be much smoother.
The DOT Transit Grant for Broad Street is nearing completion. PMK will be providing documentation on any monies that remain from this grant, which will be used for the resetting of pavers within the block for this project.
Stuart Koperweis presented two new events for 2007: the Administrative Professional’s Day Fashion Show and a BCA Expo. The Board members were very receptive to these new programs. There was also discussion of the Farmer’s Market, where the Board was happy to see this program return.
The Board discussed BCA coordinating efforts with BPA regarding spring plantings for the parking lots.
New Business:
Russ Moserowitz stated the contract with S3X, LLC has been pending and a proposal was provided by Stuart to be reviewed by the Board. A committee was set up including Tim Kane, Ed Michalski and Anthony Marucci to review.
Meeting adjourned at 7:50 p.m.
Motion: Tim Kane, Second by Rick Hathaway
All approved.
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March
March 27, 2007
Present: Rich Bzdek, Bill Colgan, Rick Hathaway, Tim Johnson, Tim Kane, Anthony Marucci, Ed Michalski,
Absent: Paul Mantell, Russ Moserowitz, Mary Murdoch, Councilwoman Pat Ritchings, Steve Spychaj
Also Present: Stuart Koperweis, Karan Hochman, Doreen Sarcone
President’s Report:
Bill Colgan called the meeting to order at 6:34 p.m.
Bill Colgan received a resignation letter from Bryan Oos, Forest City Developers, thanking the BCA Board for the opportunity to serve and expressing best wishes for continued improvements to Bloomfield Center.
1st motion for acceptance by Ed Michalski
2nd motion for acceptance by Tim Kane
All approved.
Doreen Sarcone will send a letter to Bryan thanking him for his time served as a BCA Board Member.
Minutes:
February 27, 2007 Minutes were reviewed.
1st motion for approval by Tim Kane
2nd motion for approval by Tim Johnson
All approved; Bill Colgan abstained.
Parking Authority Report:
Karan Hochman stated many issues had been tabled due to not having a quorum at the 03/20 BPA meeting. One issue that is pending further discussion is the BCA liaison position. Karan will provide an update next month, after the BPA Commissioners have met.
Stuart Koperweis confirmed a letter had been issued from the BCA in support of the rate increases discussed at the BCA Board Meeting on 02/27/2007.
Karan Hochman provided statistics from the parking survey; 32 responses were received from 90 issued surveys. The BCA Board agreed this was a significant response rate.
Doreen Sarcone confirmed receipt of the hardcopy of the BPA DRAFT Master Plan. Doreen will scan the document as a PDF and issue an email softcopy to the BCA Board for review.
Financial Report:
Stuart Koperweis reviewed the P+L for year to date finances advising of the variables expected based on changed tax rates, as well as funding due from sources such as the DOT grant.
Executive Report:
Stuart Koperweis noted the BCA Project Staff has developed an excellent working relationship with Town Hall. An example of the confidence built between the BCA and the Township of Bloomfield is shown by the Zoning Department providing the BCA Project Staff as a reference point for all businesses within the SID regarding sign installation. Many other departments are supporting the BCA with several initiatives to meet the goals set forth by the Board.
Stuart Koperweis provided a draft of the 2006 Annual Report for the BCA Board members to review. It was agreed to remove any Board Members who have since resigned.
Old Business:
The DOT Transit Grant for Broad Street is nearing completion. PMK has provided a tentative figure for remaining funds to be used for pavers to be reset. Stuart will be working with PMK to confirm the actual funds and to schedule the remaining work.
Stuart Koperweis advised the bulletin had been installed today advertising the 04/25 Fashion Extravaganza as a luncheon buffet. The target audience is Administrative Professionals, with an admission ticket cost of $18, which includes Buffet, Fashion Show and Soft Drinks.
New Business:
Bill Colgan reviewed the redevelopment efforts of current business owners. Mandelbaum has submitted plans to the Township, which are being reviewed for completeness.
Bloomfield College has purchased the Leo properties connecting Broad and Franklin Streets. The Board discussed the impacts to current merchants and have determined more information is needed. Stuart Koperweis will contact Bloomfield College to request a presentation of the conceptual plans to the BCA Board. Karan Hochman stated the BPA will need to be aware of the allowance granted to students with cars.
Doreen Sarcone will contact the Township of Bloomfield to review the tax exempt status of properties currently owned by Bloomfield College, as well as to confirm if a Pilot Payment program has been put into place.
Stuart Koperweis stated the BCA and Chamber are currently not synchronized in the efforts regarding the businesses in the Center. Rick Hathaway and Rich Bzdek advised that Retail businesses have historically not realized the benefit of becoming a member of the Chamber of Commerce. The BCA Project Staff will be working more closely with the SECC to develop a plan to recognize the Center Businesses. The BCA will issue welcome packets along with a placard thanking new businesses for coming to Bloomfield Center. Doreen Sarcone will schedule a meeting with Donna and Stuart.
Bill Colgan requested the BCA Board to re-open the discussion to assume the Harvest Fest Committee. Several Board Members confirmed that the current vendor program, although it provides for revenue and ease of planning, does not necessarily create the image of a Township Street Fair. It is necessary to understand the support provided to the Harvest Fest, particularly by the Township of Bloomfield. Mary Murdoch represented the BCA at the 03/14 meeting with the Harvest Fest committee. The Board will discuss further when Mary is able to attend to provide feedback.
Tim Johnson requested confirmation of the CDBG Application process. The BCA Project Staff confirmed that two applications were filed for 2007: one for Signage, which is a continuation of the SAG program; one for Streetscape improvements throughout the SID. Glenn Dominick had provided status to Doreen Sarcone late last week that the applications were being presented to the Town Council on 03/26 for review. Approval is expected by week’s end.
Bill Colgan addressed street cleaning as a continuing challenge facing the SID. Karan Hochman will set up a meeting with J. MacIntyre, G. Giosa, the BCA Project Staff and the BPD Traffic Division. This meeting will focus on creating a plan to initiate enforcement and street cleaning during the early morning hours. Doreen Sarcone will confirm the ordinance to determine if a modification request will be necessary. Mapping the times and route to cover the SID will be discussed to synchronize the current efforts of the BCA Clean Team and the Township of Bloomfield DPW.
Tim Johnson further requested the BCA Project Staff to continue working with Zoning and Police enforcement regarding property owners keeping their storefronts in order, as well as general public litter control.
A motion to adjourn the meeting was moved at 7:51 p.m.
1st motion by Tim Kane
2nd motion by Rick Hathaway
All approved.
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April
April 24, 2007
Present: Rich Bzdek, Bill Colgan, Rick Hathaway, Russ Moserowitz, Ed Michalski, Councilwoman Pat Ritchings, Steve Spychaj
Absent: Tim Johnson, Tim Kane, Paul Mantell, Anthony Marucci, Mary Murdoch
Also Present: Stuart Koperweis, Doreen Sarcone
President’s Report:
Bill Colgan called the meeting to order at 6:44 p.m.
Minutes:
March 27, 2007 Minutes were reviewed.
1st motion for approval by Ed Michalski
2nd motion for approval by Rich Bzdek
All approved.
Parking Authority Report:
Karan Hochman was not in attendance; there were no issues provided.
The BCA Project Staff provided hardcopies of the BPA Master Plan revision.
Stuart Koperweis will forward an email with the BCA comments from the original DRAFT, notating the corresponding page numbers for the BCA Board to review the specific changes as requested by the BCA Board.
Doreen Sarcone will issue a PDF softcopy of the revised BPA Master Plan to all non-attendees for their review.
Financial Report:
Stuart Koperweis reviewed the P+L for year to date finances and confirmed the status for the Township’s funds is on schedule for next quarter.
Executive Report:
Stuart Koperweis advised the Board of the meeting held on April 11, 2007 with the DPW, BPA and BPD. Street cleaning was the focus, with concentration on how to facilitate a more effective schedule given resources and parking constraints. It was confirmed that street cleaning will be scheduled in the SID on Mondays and Fridays between 7 and 9 a.m. Due to several streets in the SID being maintained by the County and not the Township, the ordinances for alternate side of the street parking will be reviewed by DPW and the BCA Project Staff.
Karan Hochman requested the BCA and DPW provide support to clean the parking lots. The BCA Project Staff will be working with the Bloomfield Municipal Alliance within the BPD to assign community service workers to this support this effort. The DPW will install trash receptacles, which will be bagged by the BCA Clean Team, and bags will be picked up daily in accordance with the DPW contracted schedule with Interstate Waste Services
Stuart Koperweis confirmed the CDBG applications for 2007 is pending council approval. $75,000 was approved in 2005 for 2006 expenditures; $35,000 has been allocated to date; $2500 has been issued; $40,000 is to be assigned for continued spending on signage. The initial CDBG Grant approval was granted for Sign/Awning/Doorway/Lighting enhancements. Stuart Koperweis will research the possibility of using this funding for Wayfinding signage, including streetcleaning, parking, etc.
Old Business:
The DOT Transit Grant for Broad Street is nearing completion. The BCA Project Staff is continuing to work with the Township Engineer and PMK to resolve open issues.
New Business:
Bill Colgan presented Cary Heller’s resume for the Board to review.
1st motion for approval by Pat Ritchings
2nd motion for approval by Rick Hathaway
All approved.
Bloomfield College Development will be discussed at a meeting with President Levao scheduled for April 25, 2007. The Bloomfield College representative to serve on the BCA Board will also be confirmed at this meeting.
The BCA Project Staff advised the Easter Event was a success. The planned event took place in IHOP yielding near 150 families and 200 pictures. The BCA Project Staff continued to greet passers-by, while walking throughout the SID and arrived at the State Street Grill unannounced. When asked if the Easter Bunny would be allowed to greet their clients - the wait-staff and owners requested pictures to be taken and the clients were thrilled at this unexpected visit. The response was overwhelming!
Beautification is moving forward with the old terracotta planters being relocated in key locations throughout Bloomfield Center proper. The BCA Project Staff will issue a letter to businesses to assist in maintaining the planters (watering, weeding, etc.) and will advise if the planters will need to be moved if there is no compliance.
A motion to adjourn the meeting was moved at 8:06 p.m.
1st motion by Russ Moserowitz
2nd motion by Ed Michalski
All approved.
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May
May 22, 2007
Present: Bill Colgan, Rick Hathaway, Cary Heller, Tim Johnson, Paul Mantell, Anthony Marucci, Ed Michalski, Mary Murdoch, Marion Terenzio
Absent: Rich Bzdek, Tim Kane, Russ Moserowitz, Steve Spychaj, Councilwoman Pat Ritchings
Also Present: Stuart Koperweis, Doreen Sarcone
President’s Report:
Bill Colgan called the meeting to order at 6:36 p.m. Round-table introductions were made and Bill welcomed the new Board Members.
Minutes:
April 24, 2007 Minutes were reviewed.
1st motion for approval by Rick Hathaway
2nd motion for approval by Ed Michalski
All approved.
Parking Authority Report:
Karan Hochman advised the meter rates were being revisited regarding increases in Bloomfield Center.
Bill Colgan confirmed that the goal to discourage meter-feeding by owners & employees, and to turnover spaces for patrons of the center. It first needs to be determined if this is still a problem, and if yes, then will increasing the rates solve the problem.
Tim Johnson asked if alternate locations were made available for employee parking.
Karan Hochman confirmed that Lackawana and Municipal Plaza both have 12 hour meters.
Karan Hochman stated that signage would aide significantly in educating the patrons on the best parking spaces to be used for various reasons (commuter, long term, short term, etc.) Discussion continued between Stuart, Bill, Karan and Board regarding trying to use the balance of CDBG funding for Parking, Way Finding and Street Cleaning signage.
Paul Mantell added that there should be Bloomfield Center/Business District signs posted at the ramps of the Garden State Parkway.
Ed Michalski requested that ordinances be defined and timing be coordinated. Stuart Koperweis confirmed this was being done on both Municipal and County levels with the DPW. Bill Colgan confirmed the BCA had met with the DPW, which yielded resources being allocated to Bloomfield Center from 7-9 a.m. on Mondays and Fridays. Anthony Marucci confirmed that DPW had, historically, supported the Center on a daily basis from 7-9 a.m.
Bill Colgan asked if a study was conducted for meter feeding by Gerry Giosa.
Stuart Koperweis recommended to begin with the results of the Bloomfield Way Finding signage study. A list & map of locations along with cost structure will be prepared for the June BCA Board Meeting.
Bill Colgan advised the Master Plan comments were to be compiled based on the BCA Project Staff distribution between the April and May meetings. All comments are due to Stuart and Doreen by 06/01/2007.
Karan Hochman advised that multi-space machines were to be tested in the Conger Street Lot. 15-hour extensions would be in place in several lots, pending Council approval.
Karan Hochman issued a request to DPW for trash receptacles in the Farrand Street Lot. Karan will forward to Doreen to coordinate with the BCA Clean Team.
Financial Report:
Stuart Koperweis reviewed the P+L for year to date finances and confirmed the status for the Township’s funds, which will be available via check tomorrow (05/23).
Doreen Sarcone will forward the 2006 P&L Summary to Cary Heller.
Executive Report:
Bill Colgan requested the BCA Project Staff to move forward with the Adopt-a-Planter Program. The components to be incorporated in this program will be a letter requesting support, with $100 deposit held in escrow to cover the cost for maintenance of the planter(s). A plaque will be issued to all participants. A contract will be signed to outline the maintenance guidelines.
Stuart Koperweis discussed the Sponsorship program and distributed the letter and sell sheet for review.
Old Business:
Bill Colgan advised the Harvest Fest Committee is looking for the BCA to make a commitment to serve for the 2007 event, as well as to assume the role of Coordinator beginning in 2008. Mary Murdoch and Tim Johnson agreed to represent the BCA Board, and Doreen Sarcone agreed to represent the BCA Project Staff. Doreen will email the Harvest Fest committee (Martha Skinner) to advise. Bill Colgan also advised that the BCA should refer to other relationships between SIDs and Street Fairs.
Cary Heller requested that a scope and cost analysis be provided by the Harvest Fest Committee. Stuart Koperweis will contact the committee to follow-up on that request.
Ed Michalski made a motion to send 3 representatives to the meeting for this season to learn more of the Harvest Fest Committee responsibilities. All approved.
New Business:
Marion Terenzio provided a summary of some of the programs, which Bloomfield College is currently deploying. There is a heavy Korean presence in the college due to the Korean Government investing in the Gaming Development industry.
The BCA Project Staff will provide a copy of the Cyber District Study for Marion to review.
Bill Colgan and Marion Terenzio continued discussing the role of the BCA and Bloomfield College and the cohesive goals that can be realized through further development of the relationship. It was mutually agreed that communication will be key in continuing with the success of this partnership.
Marion Terenzio will review the property acquisition plans with the college and provide more details to the BCA Project Staff for further discussion on the status and the possibilities. Bill Colgan inquired if a study should be funded to determine other solutions prior to presenting the plans to the Township.
A motion to adjourn the meeting was moved at 8:46 p.m.
1st motion by Ed Michalski
2nd motion by Tim Johnson
All approved.
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June
June 26, 2007
Present: Bill Colgan, Rick Hathaway, Tim Johnson, Tim Kane, Anthony Marucci, Ed Michalski, Russ Moserowitz, Mary Murdoch, Steve Spychaj
Absent: Rich Bzdek, Cary Heller, Paul Mantell, Councilwoman Pat Ritchings, Marion Terenzio
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
President’s Report:
Bill Colgan called the meeting to order at 6:38 p.m.
Minutes:
May 22, 2007 Minutes were reviewed.
1st motion for approval by Tim Johnson
2nd motion for approval by Russ Moserowitz
All approved.
Financial Report:
Stuart Koperweis summarized the Financial Report stating that the BCA staff would be minimizing spending on Year Long Holiday projects to control costs.
Parking Authority Report:
Karan Hochman provided an update on the additional trash receptacles; there will be trash receptacles placed in the municipal parking lots. DPW will provide daily pick-up Monday through Saturday. The BCA Clean Team will assist by replacing bags as needed. Karan advised a Parking Needs Study can be put out to bid for an RFP. Karan confirmed that status will be provided on signage requirements, per meeting with Gerry Giosa and the BCA.
Comments:
Russ Moserowitz asked if meter feeding is still an issue. Karan responded that it continues to be a concern. Bill and Stuart added that they have seen an improvement along Broad Street and Bloomfield Avenue.
Comments:
Russ commented that Venner Park looks beautiful. Karan agreed. Mary Murdoch asked if the Adopt-A-Planter letter was sent. Stuart advised that it is being prepared.
Stuart proposed a Personnel Review be made to consider a salary increase and title change as a promotion for Robert Percell Coston, of the BCA Clean Team. Percell has been with the BCA for his third year, and after becoming a full time employee, there have been no changes in his salary.
It was mutually agreed that Robert Percell Coston continues to serve the BCA in a courteous and energetic manner. Stuart recommended a salary increase of 20% effective July 1st, 2007 and a title change to reflect the duties that Percell carries out on a senior level.
1st motion for approval by Russ Moserowitz
2nd motion for approval by Steven Spychaj
All approved.
Tim Kane advised that a job description be written prior to discussing these personnel changes with Robert Percell Coston.
Old Business:
Bill advised the Harvest Fest Committee will be further documenting and defining the policies and procedure. Stuart is continuing to follow-up with John Generazio to obtain a P&L.
Stuart advised that DPW has been responsive to the BCA requests for Street Cleaning. Bill requested that the BCA provide a timeline to the Township for deliverables, as this initiative began 4 months ago. It was confirmed by Tim K. that two readings are necessary and there will be only one meeting in August. Therefore, the timeline will be no earlier than in the Fall. Tim K. will call Lt. Lipinski and Jerry MacEntyre to request a meeting.
Doreen Sarcone provided an update that all landscaping is being maintained through the Community Service Program, which has been a great success. Doreen also advised on the Special Events schedule as 2 of the 3 summer series have kicked-off, with the third – Midday Music Concerts – beginning on Friday, 07/06. The Summer Sidewalk Sale has also been coordinated with the support of the local merchants, spearheaded by Al from Economy Shoes. Bill requested that the BCA Project Staff provide a flyer to all SID businesses to ensure all are aware of this event.
Anthony Marucci explained the Township Master Plan had included a College District, to specifically address the concerns of the growth of Bloomfield College and the impacts of the residential district, as well as the Downtown Center being the boundaries of the campus. Anthony will provide more details to the BCA Project Staff for further review.
New Business:
Stuart presented the resume of Denise White-Williams to the BCA Board for consideration for Board Membership. Composition of the Board was discussed. Russ commented on the distinction of a Property or Business Owner, versus an employee of a corporation. Bill added that job requirements are often set for employees to serve on Community Boards. Doreen confirmed that there are currently 13 voting Trustees serving on the BCA Board. Russ questioned if it would be best to invite Denise to attend a BCA Board Meeting to introduce herself to the Board. Stuart will reach out to Denise to further discuss the role of the BCA Board Members.
Stuart provided copies of the PMK designs for signage, including Gateway, Wayfinding and Welcome signs. Stuart advised the progression of signage is to begin from the view from a vehicle, and to evolve for a pedestrian’s view.
The BCA Board discussed the necessity of having clear signage from the Parkway ramps directing traffic to the Downtown Center. Stuart stated the BCA could sponsor the Parkway Wayfinding Signs; Stuart will confirm with the Turnpike/Parkway Authority.
Bill canvassed the BCA Board to determine if Follow the ‘B’ signs should be addressed. It was agreed Gateway signage should be reviewed. Stuart will review and provide more details regarding vendor presentations to the BCA Board.
A motion to adjourn the meeting was moved at 8:06 p.m.
1st motion by Russ Moserowitz
2nd motion by Tim Johnson
All approved.
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July
July 24, 2007
Present: Rich Bzdek, Bill Colgan, Tim Johnson, Ed Michalski, Russ Moserowitz, Councilwoman Pat Ritchings
Absent: Rick Hathaway, Cary Heller, Tim Kane, Paul Mantell, Anthony Marucci, Mary Murdoch, Steve Spychaj, Marion Terenzio
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
President’s Report:
Bill Colgan called the meeting to order at 6:34 p.m. Bill announced this meeting would be informational and no action would be taken, as a quorum was not reached.
Minutes:
June 26, 2007 Minutes were tabled as a quorum was not reached.
Parking Authority Report:
Karan Hochman stated that the lease was not renewed for the current location of the BPA due to the business needs of the property owner. A confirmation of the new location (proposed to be 230 Broad Street) will be available at the next BCA Board Meeting. Karan confirmed the Parking Management/Needs Study has been put out to bid for an RFP. Karan also advised the BPA Board has voted, effective immediately, that Business Permits will no longer require a License Plate number for registration. The registration will be to the Business name only, which will allow for a permit to be re-assigned between employees.
Financial Report:
Stuart Koperweis presented the Financial Report.
Comments:
Russ Moserowitz asked if projections for spending were available for the remainder of the year.
Stuart advised that there were some outstanding issues, which would impact the numbers. The Township is finalizing their review of the previous activity to confirm what, if anything, is due to the BCA. The 2007 Audit is in progress. The Provident Grant Application is pending, which may generate up to $6000.
Russ asked if this funding was earmarked.
Stuart confirmed that it is not earmarked, but will be applied to ongoing programs as sponsorships would be.
Executive Report:
Stuart presented the Executive Report.
Comments:
Stuart advised that Denise White-Williams was on vacation, but has stated she would like to attend the August meeting to introduce herself to the BCA Board, as well as to discuss her intended involvement with the BCA and the Downtown Center.
Pat Ritchings advised the BCA Board that Councilwoman Maly had presented a concern to the Township Council regarding Welcome signs throughout the Township. At the 07/23 Town Council Meeting, it was noted that several of the Welcome signs are either faded, or missing.
Pat recommended that Stuart contact the Municipal Clerk’s office and provide the BCA signage designs for review.
Stuart will forward the designs, and follow-up with Louise Palagano.
Stuart advised that meeting is scheduled for July 31, 2007 at 5:30 p.m. at John Generazio’s office to discuss Harvest Fest issues. The meeting will address both administrative and financial documentation as previously discussed.
Stuart requested Pat R to follow-up with Paul Lasek of Township Engineering regarding the DOT Grant. The island located at the intersection of Bloomfield Avenue and Broad Street needs immediate attention, but is under warranty through the contract with the Township and the Contracting Vendor.
Old Business:
Ed Michalski requested a status on the Website updates.
Comments:
Doreen confirmed that a summer intern will be handling the updates, and a timeline will be provided.
Stuart confirmed the Shopping Guide is in progress. The layout has been finalized and will be forwarded to the printers for formatting. A delivery date will be confirmed with the printer.
Comments:
Russ asked if there is a usage meter.
Stuart and Doreen confirmed that many businesses have requested supplies to be replenished as they are taken by their customers frequently. The shelflife was confirmed to be 12 months.
Stuart updated the Board on the Street Cleaning Ordinance. The ordinance had been drafted and forwarded to the county for review and approval. It was restated that the ordinance is mandating there be no parking on Mondays and Fridays between the hours of 6 a.m. and 8 a.m. to allow for before & after weekend street cleaning.
Comments:
Rich Bzdek asked if notifications will be sent out.
Bill advised that the signage will serve as notification.
Bill advised that trash receptacles had been placed in the municipal lots.
Comments:
Doreen confirmed that the BCA Clean Team is maintaining the trash receptacles in the lots within the SID.
Pat further advised that the township recently met with Interstate to address scheduling issues to ensure 6-day pick-up per contract.
Bill requested the Clean Team and Community Service Workers utilize watering bins in lieu of carting the wheelbarrow when watering the planters.
Comments:
Ed asked if the BCA will implement an adopt-a-tree program.
Doreen confirmed that the BCA Project Staff planted hostas in all empty tree wells, which will serve as a filler until such time that the Township re-plants trees. Also, the hostas may remain around new trees, or transplanted to other areas/planters in need of beautification in the future.
Ed suggested the BCA request the Town Forester/Arborist to develop a plan for plantings.
Pat will follow-up with DPW and the Township Engineer.
Stuart noted that Open Space funds may be available for such projects, unless the Township was requesting the maximum amount.
Pat advised that the Township may be requesting the limit, however, Stuart will contact Barbara Lawton of The Funding Group to confirm.
Doreen provided a status on painting. The Bloomfield Police Department Traffic Division has been re-painting the curb lines, the crosswalk lines, and the traffic lines in the streets throughout the SID, as well as throughout the Township. This has made a significant change to the face of the Downtown by defining the flow for both vehicular and pedestrian traffic.
New Business:
Pat advised the role of the BCA should be redefined. As the Township has formatted the new redevelopment subcommittee, this may be the time to bring the BCA back to the table.
Comments:
Russ asked how the Town Council views the BCA and its role.
Pat confirmed that the BCA is seen as a positive entity serving as a catalyst and a partner, whose goals are aligned with that of the Township.
Bill stated that the BCA has developed better communication with the Township.
Comments:
Stuart advised that meetings with the Mayor have been productive in forming a cohesive relationship.
Stuart will continue scheduling quarterly meetings with the mayor.
Stuart will also prepare a presentation of the 2006 Annual Report to be provided during the 2008 Budget review in 4Q2007.
Doreen confirmed that all permits have been issued and a meeting with Trevor Weigle, Director of the Dept of Health is being scheduled to further discuss requirements for food services permits. Also, Doreen will be working with the Dept of Health staff to promote their services during events, such as health awareness during the Farmer’s Market.
Bill announced his resignation as BCA Board President effective in August, however, Bill requests to remain serving as a BCA Board Member. A new slate of officers will be discussed during the 08/28/2007 BCA Board Meeting.
Comments:
Russ requested that a vote by proxy be conducted via email if necessary due to a quorum not being reached in August as well.
Bill also advised that he will be resigning as liaison to the BPA. Bill stated that the relationship between the BCA and BPA has become beneficial. The BCA has made contributions to the many issues faced by the Commissioners. Karan’s input to the BCA Board has been welcomed.
Bill requested that the BCA facilitate a meeting with Gary Heckel to assist in discussions regarding the 12 Miles West purchase of 562 Bloomfield Avenue.
The meeting concluded at 7:51 p.m.
No adjournment was necessary as a quorum was not reached
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August
August 28, 2007
Present: Bill Colgan, Cary Heller, Anthony Marucci, Ed Michalski, Russ Moserowitz, Steve Spychaj, Marion Terenzio
Absent: Rich Bzdek, Rick Hathaway, Tim Johnson, Tim Kane, Paul Mantell, Mary Murdoch, Councilwoman Pat Ritchings
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
President’s Report:
Russ called the meeting to order at 6:35 p.m.
Russ thanked Bill for serving the BCA as President for 2 years. Russ confirmed his acceptance to serve as acting President.
Minutes:
June 26, 2007 Minutes were reviewed.
1st motion for approval by Bill
2nd motion for approval by Anthony
All approved.
July 24, 2007 Minutes were reviewed.
1st motion for approval by Ed
2nd motion for approval by Bill
All approved.
Parking Authority Report:
Karan advised the current open item remains as the scope of work for the pending RFP. The BPA is looking for additional comments. Doreen will forward to the BCA Board to solicit comments.
Financial Report:
Stuart presented the Financial Report.
Comments:
Russ requested the P&L be amended to include projections and shortfalls, as well as expenses for the balance of the year.
Executive Report:
Stuart presented the Executive Report.
Comments:
Stuart confirmed the Provident Grant was received as well as the BMW Sponsorship.
Stuart provided an update on the SAG program.
Stuart advised that the DOT project was pending confirmation from PMK and the Township Engineer regarding the resetting of pavers. It will need to be determined if this will be done prior to the weather turning colder.
Stuart announced the Shopping Guide is in the final stages of design and will be forwarded to the printer within 3 weeks.
Stuart reviewed the attachment for Harvest Fest stating the intention for the transition would be as follows:
o 2007 BCA to shadow Harvest Fest Committee
o 2008 BCA to work along side the Harvest Fest Committee
o 2009 BCA would assume the Project Management of the Harvest Fest and the Harvest Fest would provide support to shadow and consult.
Russ questioned the manpower requirements to plan the event. Stuart advised that the current committee is overseen by 3 people.
Doreen will be present during both days (9/15 & 9/16) and will take pictures of all vendors and activites.
Ed requested that the next meeting includes a debate of the open issues regarding the BCA assuming this role.
Tim J and Mary Murdoch will serve on the Harvest Fest subcommittee and work with Doreen to learn the process.
Old Business:
Russ requested a status of the street cleaning ordinance.
Comments:
Stuart confirmed the Town Council had heard the ordinance. The hours and schedule were based on the Union issues with the DPW.
Doreen provided an update on the special events.
o The final Cruise Night is scheduled for 08/29/2007. Swinging with Simone is sponsored by the Bloomfield Municipal Alliance.
o Farmer’s Market – the feedback from the vendors is that banners be hung on Bloomfield Ave. for future events. Also, the weather is a factor for the level of participation. Russ asked if the vendors are likely to return. The BCA Project Staff will be working with the vendors over the remaining 8 weeks to discuss next year’s schedule and create a wish list.
o Farmer’s Market Kid’s Extravaganza day is scheduled for 08/30/2007. There will be arts & crafts and a band.
o The final Midday Music Concert is scheduled for 08/31/2007. Stuart advised that there has been a low attendance. The BCA Project Staff is discussing alternate scheduling options for next year.
Russ advised the members of the BCA Board will need to consider a new slate of officers given Bill’s resignation at President.
Comments:
Bill stated that Russ has the passion and recommends that Russ remain as current President of the BCA Board.
Ed and Steve agreed.
Stuart confirmed the protocol is to recommend a new slate, which would identify the composition to include or exclude a Vice President position.
Russ advised that he is willing to take on the Presidency.
1st motion to nominate Russ Moserowitz as President of the BCA Board by Ed
2nd motion by Anthony
All approved – with congratulations expressed unanimously.
Russ requested confirmation that the By-Laws have a provision that 3 consecutive meetings missed warrants removal from the Board. Stuart advised that the By-Laws state the Board can make a recommendation after 3 consecutive absences for action as determined by the Board. Ed recommended that Paul Mantell be contacted to request a confirmation of his commitment to the BCA Board, with a request for a replacement with a 12 Miles West representative if the schedule presents conflicts.
New Business:
Russ introduced Denise White-Williams of Citibank, who has expressed a passion for working with the BCA and acknowledged the time and commitment required to serve on the Board
Comments:
Denise stated the resume will speak to her community involvement and as a seasoned Business Banker, she and her family has continued to be involved with the communities. Denise knew that involvement was crucial as she learned that decisions are being made during the evolution of the Bloomfield Center redevelopment, specifically related to parking matters.
Russ provided the history regarding meter rates being increased to address the issue of Business Owners taking spots.
Doreen advised that some suggestions have been recommended to store owners such as offering off street parking, timers, cell phone alarms, quarters in a bowl, especially for businesses that have high turnover with customers requiring to use the parking meters.
Stuart reviewed the history of the CDBG Grant for SAG (Sign Awning Grant). The SAG sub-committee believed the BCA would be flooded, however, only $17,000 of the $75,000 has been allocated. As the Board discussed options to increase participation (i.e. raffle at Harvest Fest, increasing to 100%, target businesses in need of façade improvement, etc.), it was agreed a resolution was needed to move forward with any changes to the current program.
1st motion by Ed for a Resolution to award applicants with 100% up to $5,000, with recommendations to be made by the sub-committee to the BCA Board for any applications in excess of $5,000
2nd for motion to be approved by Bill
The Resolution will read as:
Therefore be it resolved that the Bloomfield Center Alliance, Inc., has authorized the SAG sub-committee to determine those locations within the District that are most in need of rehabilitation, disrepair or whose improvement will have the greatest impact on the visual appearance of the District; and seek Board approval to offer the business and/or property owner 100% financing of the sign/awning improvements, via a grant; with a maximum grant amount not to exceed $5,000 for each participating business and/or property owner; or may request of the Board a higher amount.
Stuart advised a new liaison will need to be recommended to the BPA Board. It was agreed that Russ would be proposed as the BCA liaison.
Russ reiterated the BCA needed be redefined to determine where the direction of the BCA (i.e. broad goals v. focused targets). Cary advised that Millburn has recently been redefined, as well as other towns to specifically address redevelopment, retention and traffic calming. Russ stated that Pat R. will advise on the role of the BCA as stated by the Township. Stuart will review mission statements from other SID management groups to provide suggestions to the Board.
Russ advised that a motion to approve Denise White-Williams as a new Board Member.
1st motion by Cary to approve
2nd motion by Anthony to approve
All approved.
A motion to adjourn the meeting was moved at 8:36 p.m.
1st motion by Bill
2nd motion by Ed
All approved.
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September
September 25, 2007
Present: Rich Bzdek, Rick Hathaway, Cary Heller, Tim Kane, Tim Johnson, Ed Michalski, Russ Moserowitz, Mary Murdoch, Marion Terenzio
Absent: Bill Colgan, Paul Mantell, Anthony Marucci, Councilwoman Pat Ritchings, Steve Spychaj
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
President’s Report:
Russ called the meeting to order at 6:47 p.m.
Russ presented the resignation received by Paul Mantell. A letter will be sent to thank Paul for serving on the BCA Board.
Minutes:
August 28, 2007 Minutes were reviewed.
1st motion for approval by Marion
2nd motion for approval by Ed
All approved; Abstained: Tim K, Tim J, Rick H, Rich B
Parking Authority Report:
Karan advised the League of Municipalities is scheduled from 11/14-16. Russ confirmed his intention on attending. A vote took place to approve the hotel cost to be covered by the BCA.
1st motion for approval by Marion
2nd motion for approval by Ed
All approved; Abstained: Russ M
Karan advised that a parking study is being conducted to determine the best location for a parking deck, which may or may not be Farrand Street Lot. RFP commens will be forwarded to Gerry Giosa of Level G Associates.
Comments:
Marion referred to Nos. 4 and 5 on the Bloomfield Parking Study & Strategic Plan Preliminary Scope of Work; requesting that clarification be made regarding the selection criteria. Also, Marion noted that the merchants should be notified regarding the findings for # 6.
Karan stated that the Street Cleaning ordinance was introduced last month.
Comments:
Stuart confirmed that the ordinance was approved and that signage should be in place prior to process and enforcement.
Russ attended the BPA meeting for the 1st time as Liaison. Russ stated that coordination between the BCA and BPA will be based on the redevelopment and to identify multiple deck needs if that is the case.
Comments:
Rich requested that NJ Transit be involved, as funding will be available based on the proximity of the location to the train station.
Financial Report:
Stuart presented the Financial Report and confirmed that the new format would be used as a working document to reflect the income and outflow of funds.
Executive Report:
Stuart presented the Executive Report.
Comments:
Stuart confirmed the Shopping Quide will be issued for 2008, with a 1 year shelf life.
Stuart advised that the packet for CDBG has been prepared for Glenn Dominick
Stuart requested all Board members to review the top 5 picks for candidates to utilize the remaining CDBG funding.
Stuart advised the Board of the filming scheduled for 10/3-5 for the JC Penney’s Holiday TV Advertisement. Doreen will be coordinating the project to ensure the interruption to the Center is minimized. Doreen stated that the advertising company reviewed 17 downtowns, and chose Bloomfield Center because it was compiled of unique architecture and streetscapes.
Stuart provided copies of several mission statements for the Board to review. Stuart suggested that the goal remain to keep a simple mission following an example such as Cranford.
Old Business:
Stuart reviewed the open issues regarding Harvest Fest.
Press coverage
15 years of continuation of a successful event
4-5 dedicated volunteers
Financial: Donations/Sponsorships
Prepare to take on directly or by soliciting the volunteers
365 days of planning
Core volunteers are in maintenance mode
Advantages
o Changing perception (arts & crafts vs. less of flea market) - TJ
o North Jersey Record/Ledger Article - RB
o Original and current members – TK
o Benefits vs. BCA gains – EM
o Hackensack Street Fair is phenomenal and very successful – RM
(this is also run by the same company – JC promotions)
o More for residents than businesses – TK
o 1993 With redevelopment in mind, it was hoped that Harvest Fest would spark revitalization – TK
o Is a vehicle in place to be weeded and added to create perception; Tailor after letting it run its course to suite the revised needs of the downtown – CH
Denise inquired if any other groups were being considered. Denise also noted that the Arts in the Park in Anderson Park in Montclair is a successful event. Doreen advised this was a fundraiser done by Montclair Cooperative Education – a private school. The event is supported by all the parents and faculty and staff of the school.
Marion stated that changes should be done immediately upon taking on this event.
Cary stated that a 5K run as a kick-off would be an excellent way to precede a family event.
Ed stated that the BCA has been working on a mediocre level and the focal points of weeds, signage, streetscape, cleanliness, and beautifying are the primary mission. There would be a demand on the resources of the BCA.
Stuart provided the by-laws and the ordinance. Once the Board has provided feedback on the Mission Statements, the BCA documents would be re-examined for any revisions necessary.
New Business:
Stuart advised the Board that Lilly Tran is pregnant and is due on 10/31/2007. It is Lilly’s intention to continue working as long as is possible prior to delivery. Lilly will schedule 2 months unpaid leave according to the BCA Personnel Manual, which is tentatively scheduled for 11/01/2007 – 01/01/2008.
Stuart stated that a request by Provident Bank has been made to have a representative serve on the BCA Board.
Russ requested that the Board Structure be discussed at the next meeting.
A motion to adjourn the meeting was moved at 8:13 p.m.
1st motion by Marion
2nd motion by Rick
All approved.
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October
Meeting Rescheduled To November 1, 2007
Present: Rich Bzdek, Rick Hathaway, Cary Heller, Tim Kane, Anthony Marucci, Ed Michalski, Russ Moserowitz, Mary Murdoch, Councilwoman Pat Ritchings, Denise White-Williams
Absent: Bill Colgan, Karan Hochman, Tim Johnson, Steve Spychaj, Marion Terenzio
Also Present: Stuart Koperweis, Doreen Sarcone
President’s Report:
Russ called the meeting to order at 6:36 p.m.
Minutes:
September 25, 2007 Minutes were reviewed.
1st motion for approval by Tim
2nd motion for approval by Ed
All approved; Abstained: Anthony M.
Parking Authority Report:
Karan was unable to attend due to illness. Stuart presented an open items list, which was included in the Board Kit. The BPA received a request from a stakeholder to remove 3 meters along Farrand Street at the intersection of Ward Street, which, when occupied, prevents delivery trucks from turning the corner. After the BPA reviewed this request with the Bloomfield Police department Traffic Division, it was recommended to remove one meter closest to the corner.
Comments:
Cary stated that he was familiar with this issue as it was opposite his building.
Tim requested that Karan/BPA provide revenue details.
Anthony advised there should be no parking at that corner to allow for emergency vehicle access
Rick stated that one meter removal would not seem to accomplish the goal of facilitating the flow of traffic.
A motion was stated to have the BCA formally recommend the Township Engineer review the request, and discuss the options with the surrounding stakeholders who are directly impacted by this request. The BCA Board supports the decision of the Township Engineer.
1st motion for approval by Ed
2nd motion for approval by Rick
All approved; Abstained: Cary H.
Karan also requested the BCA Board review the annual request from the Township to bag the meters. It was agreed that the BCA Board support the actions from 2006-2007 season, which would provide strict 2 hour enforcement as noted on the bags.
1st motion for approval by Ed
2nd motion for approval by Denise
All approved.
Russ provided an update from the last BPA meeting. Gerry Giosa presented variations of the Parking Deck layout and locations. If there is any feedback from the BCA Board, Russ will relay to the BPA commissioners at the next BPA meeting.
Comments:
Anthony confirmed that eminent domain is a tool that can be utilized for public use to acquire necessary land such as for a parking deck.
Cary asked if a timeline was available.
Russ stated the timeline is unknown, but the BCA should ‘strike while the iron is hot’ to provide what the Council is looking for.
Cary commented that the plan would only be a success when incorporated with traffic circulation, streetscape enhancements and signage
Stuart confirmed that a Circulation Plan was completed by PMK in 2003-2004.
Russ advised this plan should be offered to the BPA for reference.
Pat stated the new Redevelopment Committee will be addressing the circulation as they are now calling this traffic flow ‘the Loop’.
Cary agreed that the PMK Circulation Plan should be shared with the BPA
Cary also asked if this is proprietary information.
Pat confirmed that the Township of Bloomfield owns this plan.
Rick questioned if the Parking Deck will be for businesses, patrons or commuters or a mix of users. This will need to be identified prior to any final recommendations are made by the BCA Board.
Russ noted the Center is the primary concern for the Parking Deck.
Pat advised that the results of these discussions could possibly result in multiple decks.
Ed suggested that public input sessions be held.
Pat also commented that the Bloomfield College parking issues impacts residents with an influx of student parking on the streets.
Cary questioned if Annie Sez or other private properties are being pursued and if it has been determined to build a Garage or Open-Air Deck.
Rick noted that Provident Bank lot is sizeable and is a prime location. Doreen advised that there has been discussion about this site.
Stuart agreed that Bloomfield College needs to better utilize their space, which would make them a better partner to the Center, and therefore the Township.
Russ stated the college property should be considered.
Anthony that Zoning requires new construction to include parking in Central Business District.
Financial Report:
Stuart presented the Financial Report and confirmed that the new format would be used as a working document to reflect the income and outflow of funds.
Redevelopment Public Forum:
Comments:
Stuart noted the attendance at the 10/23/2007 Redevelopment Public Forum was near capacity of the Council Chambers, including a mix of residents, property owners and merchants.
Cary stated the vibe was enthusiastic and positive.
Pat agreed and stated that she did not know many of the attendees, which was an indication that new people are getting involved and are interested in the improvements for the Center.
Tim confirmed the next meeting was scheduled for 11/08/2007 and will be held at the public library.
2008 Budget:
Comments:
Stuart presented the budget and reviewed the income owed by the Township in SID funds not originally assessed.
Stuart advised that the Carryover/Other Income category from 2003/2004 is not an actual cash value, therefore 2008 Other Income will only include actual figures as itemized within the footnotes.
Stuart requested feedback from the Board on whether the BCA should apply for 2008 CDBG funding, while holding the unspent funding from 2005.
Ed asked why we would not apply.
Pat advised the BCA should absolutely apply, with an outline of the timeline for spending the 2005 funds.
Ed agreed and further stated that so much in the SID is undone, that the funding is well deserved.
Stuart agreed and confirmed that the BCA Project Staff has had ongoing conversations with Glenn Dominick and is comfortable with the BCAs continued efforts to utilize the SAG grant to its fullest potential.
Ed advised that the BCA should move forward with streetscape, signage and furniture.
Stuart also stated that townships all over the country are placing gateways and archways as demarcation of entrances to public meeting points.
Pat noted that Venner Park would be such a location to be considered for an archway.
Cary stated that the GSP ramps to Bloomfield Avenue would be a prime location for the archways, as well.
Stuart and Pat both confirmed that plans were developed for the Parkway Gateway, which costs hundreds of thousands of dollars. Such an expenditure would require capital funding on a county or state level, beyond funding that would be available from CDBG.
Rich noted that the Stakeholders should be made aware of their contributions to the BCA and how their investment is being returned in the form of grants and sponsorships, which are utilized to improve the overall Center.
Rich asked if the Fashion Show lost money. Doreen confirmed the Fashion Show was not intended to be a fundraiser, but an event to draw the public into the Center to showcase the merchants and their wares.
A motion was made to approve the draft version of the 2008 Budget for presentation to the Township Council.
1st motion for approval by Tim
2nd motion for approval by Rich
All approved.
Old Business:
Board Structure:
Comments:
Doreen advised the issue of Board Structure was tabled at the end of the prior meeting on 09/25/2007, as there were others interested in serving on the BCA Board.
Denise stated if they are located in the Center and support the mission, they should be considered.
Denise further stated that the BCA Board should solicit other business holders.
Doreen noted that many of the merchants in the Center are mom-&-pop/owner operated. Most stores close by 7 p.m. so they can spend the evenings with their families.
Cary stated that there are more professionals in this region, which is apparent when reading Baristanet.
Pat advised that a list of Redevelopment Forum attendees is available from the Mayor or Clerk’s office, which may be used to determine who may be a candidate to solicit for Board Membership.
Harvest Fest:
Stuart reviewed the open issues regarding HF.
Mary: yes, BCA should continue involvement with HF
RM: Is harvest fest beneficial to Bloomfield? Has it just not been captured by the businesses? 40,000 people to be turned into an opportunity
PR: Volunteers are needed
DS: Ads for volunteers should be placed by HF committee NOW.
RM: Currently support the existing program to accept through transition
RB: Yes BCA should take it on; not in it’s entirely.
AM: Cross Bloomfield Ave as done 1st year.
SK: New layout: Back to back along center of street to expose SID Businesses.
RM: HF - did it plateau; downtown has an opportunity; location can be revisited; recruit involvement from Kiwanis, Rotary, Lions Club., FT job to organize.
EM: P+L reviewed; $10,000 Debt?
SK: Not a debt, this P+L was mid-season. HF has positive cash flow.
RM: Does this support the BCA? If so, BCA should support HF.
RH: If we can handle it, yes BCA should support HF.
SK: Stays separate Books; delegation vs. doing all tasks.
RM: Stakeholder exposure if done well will benefit the businesses.
PR: Separate Committee? Liaisons coming to board to report activity: Mary, Tim, Doreen, Stuart.
EM: Resources depleting existing staff?
AM: Yes, HF should come further into the center; support the original mission.
CH: Exposure is the key. Annual Run, Halloween Party, Family Events
EM: Line Item on Budget & Reps from BCA.
PM: HF should continue. The feedback received by the council from the residents is that the HF is poor quality – vendors, set-up, etc.
BCA should not be de facto HF, -2 Board/2 Staff work with current committee to reshape & recruit & rejuvenate, Engage SECC & service clubs, Energy and enthusiasm is needed to continue this event.
PM/EM: BCA staff to circulate a proposal incorporating comments from this discussion and present to HF Committee.
New Business:
No new business was discussed.
A motion to adjourn the meeting was moved at 8:48 p.m.
1st motion by Rich
2nd motion by Ed
All approved.
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November
November 27, 2007
Present: Rich Bzdek, Bill Colgan, Rick Hathaway, Cary Heller, Tim Kane, Tim Johnson, Ed Michalski, Russ Moserowitz, Mary Murdoch, Councilwoman Pat Ritchings, Marion Terenzio, Denise White-Williams
Absent: Anthony Marucci, Steve Spychaj
Also Present: Karan Hochman, Stuart Koperweis, Doreen Sarcone
President’s Report:
Russ called the meeting to order at 6:40 p.m.
Russ presented Steven Spychaj’s resignation letter. Ed stated that Steve is one of the longest serving members on the BCA Board. It was unanimously agreed that a Plaque and letter of service should be issued to recognize Steve’s service and contribution to Bloomfield Center. The BCA Project Staff will order a plaque and a letter will be drafted.
Minutes (attachment):
November 1, 2007 Minutes were reviewed. Corrections were as follows: Tim Johnson was in not in attendance, Denise White-Williams was in attendance.
1st motion for approval by Ed
2nd motion for approval by Rich
All approved; Abstained: Tim Johnson
Parking Authority Report:
Karan advised the BPA would be bagging the meters from 12/10/2007 – 01/01/2008. There would be 2 hour enforcement via electronic tagging. The same streets would be targeted as for 2007 Holiday Season.
Karan confirmed that the paving of Farrand Street is approved and will be back to full usage after completion.
Doreen presented a concern on behalf of the State Street Grill owners, that Liberty and State Streets have meters that were removed and need to be replaced. Karan confirmed that the Liberty Street pole was loose and will be reinstalled as soon as weather is permitting. The curb that is before the driveway apron on State Street will be painted yellow and no parking will be permitted. There will be a third meter installed behind the two spaces that are currently metered after the driveway apron on State Street.
Russ expressed thanks for being sent to the League of municipalities; stating the experience was informative and it was an opportunity to learn the parking challenges of other municipalities. Russ also stated that the other attendees were surprised of our support for the bagging of the meters; Russ explained that 2 hour enforcement is key.
Financial Report (attachment):
Stuart presented the Financial Report. Stuart also reviewed the 2008 Budget, stating that the Township still owed 2007 funds to the BCA totaling approximately $80,000, which was expected to be available by mid-December. Stuart re-confirmed that ~$13,000 was due from PMK for the mistaken payment for the DOT Transit work.
Russ noted that the Fashion Show was a negative; the BCA Project Staff confirmed this was not a fundraiser but was intended to be a promotional event.
Bill requested a status of the $75,000 funds from CDBG.
Comments:
Stuart noted that $30,000 has been expended; $45,000 is leftover. This non committed funding can be targeted to either individual businesses or gateway arches serving as welcome signage.
Russ stated that will be discussed further as a 2008 focus in the Board’s working session.
Bill questioned if any monies were earmarked for Architectural Services. This would be commissioned with person to ensure the correct drawing is submitted the 1st time.
The BCA Project Staff confirmed that there is a single point of contact, however, the applicant often will not provide the proper information timely, and will not comply to the township ordinance even after having received the packet with the code in detail.
Rich confirmed that he will work with Doreen on the balance sheet and to ensure that the 2006 audit issues have been resolved.
2006 Audit:
Comments:
Russ presented the Audit stating that there was a clean opinion. The Audit timing in 2006 presented an opportunity to learn going forward. Bank reconciliations done on paper will be converted to being done on QuickBooks after Doreen has additional training and overview with Rich. Russ also discussed the methods of using petty cash versus Debit Card access for immediate needs of the BCA Project Staff. 2007 Audit should have significant changes to the methods that have been noted in prior years.
Stuart confirmed that the 2007 Audit is scheduled for February to ensure all issues, if any, can be addressed timely and impact the current year.
Tim K requested that a report be issued to the Board on each finding.
Russ stated that a letter to the Board be issued confirming the cause has been removed.
Rich advised that HR and others in his organization may be able to review and assist to provide the procedural structure.
Russ agreed that the procedures set in place would ensure that the BCA is dotting all ‘I’s and crossing all ‘T’s.
Russ also requested the BCA to confirm that 40 hours were being worked by all full time employees and that overtime was being paid accordingly.
Tim J requested status of the compliance issue with the Davis Bacon act as it pertains to CDBG applicants and contractors.
Pat confirmed that contractors and sub-contractors must be in compliance.
Stuart stated this was a non-issue as the BCA does not hire any contractors directly. After further discussion it was agreed that the BCA Project Staff would review the documentation with the Township/CDBG contracts, and request further clarification from Samuel Klein. If it is determined that we are in compliance or that the finding does not apply to the BCA CDBG Contracts, then a request will be made to modify the Audit appropriately.
Executive Report (attachment):
Stuart presented the Executive Report.
2008 Budget
Comments:
Pat stated that the proposed 2008 Budget was not in the Council Packets yet; the BCA Project Staff will follow-up with the Municipal Clerk’s Office to ensure the documentation is available and on the agenda for 12/10 Conference Meeting.
Old Business:
DOT/Broad Street Project:
Comments:
Ed requested status on the re-setting of the pavers. The BCA Project Staff will follow-up with the Project Manager PMK. Pat will follow-up with the Township Engineer.
Bill requested confirmation of the available funds (approx $7-10,000). The BCA should make certain the work is done to maximize the full $200,000 funding.
Street Cleaning:
Comments:
Bill requested status on the parking and signage, as well as the passing of the pending ordinance revisions.
Pat confirmed the township passed the ordinance and will follow-up with the Traffic Division of BPD regarding the County Approval Status.
Bill recommended the BCA and BPA prepare all needs now, to be certain all materials are ready upon receipt of final approvals (i.e. quantity of signs, locations, etc.)
Stuart will contact Gerry MacEntyre of DPW to request survey and map.
Harvest Fest:
Comments:
Russ discussed with John Generazio and confirmed that the BCA would support the committee, but would not become the sole composition of the committee.
New Business:
No new business was discussed.
Russ recommended to the Board that a motion be made to adjourn the meeting and dismiss the BCA Project Staff, however, the BCA Board Members would remain to discuss personnel issues and additional items that are to be formed into working sessions to create 2008 goals.
A motion to adjourn the meeting was moved at 8:26 p.m.
1st motion by Marion
2nd motion by Tim J
All approved.
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December
December Cancelled
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